Personal Assistant (CEO’s Right Hand)

Location: Kyiv or Warsaw

Are you a sharp, ambitious, and resourceful personality ready to become the trusted right hand to a dynamic CEO? This is your chance to step into a pivotal role, working alongside a high-energy entrepreneur at the helm of a global company operating in Ukraine, the USA, the EU, the UK, and the UAE

You’ll be the bridge between the CEO and the world, ensuring seamless communication, managing high-stakes priorities, and providing exceptional business and personal support. This role is perfect for someone who thrives in a fast-paced environment and loves being at the heart of big decisions

Requirements:

• 5+ years of success in business assistance  
• Ability to grasp the CEO’s ideas quickly and expand on them
• Outstanding time management skills and a can-do attitude
• Consistently thorough in big-picture tasks and finer details
• Clear, engaging, and diplomatic communication style
• Ukrainian along with English C1

Nice to have:

• High IQ and EQ to handle complex, high-pressure situations with grace
• You have a positive mindset, good taste in art, restaurants and travel
• Understanding of project management and business development
• Good knowledge of business etiquette

Personality:

• Highly organized with a knack for spotting what others might miss
• Natural caretaker and problem-solver with a service-first mindset
• Quick thinker who can adapt to shifting priorities with ease
• Likely to thrive if you are ENTJ, ESTJ, INTJ, ENFJ, ISFJ, ISTJ

Responsibilities:

• Be CEO’s go-to person, ensuring every detail of his calendar is meticulously managed
• Proactively schedule meetings, calls, and reminders to keep priorities in check
• Ensure critical deadlines are met and no opportunities slip through the cracks
• Represent CEO in communications, negotiations and follow-ups with VIP clients
• Track the progress of agreements, ensuring all teams are aligned with goals and timelines
• Suggest and plan attendance at key international events, exhibitions and conferences
• Prepare reports, presentations and materials that reflect the CEO’s vision
• All travel arrangements—business and personal—to ensure comfortable journeys
• Handle personal tasks as needed, providing peace of mind to the CEO and his family
• Ensure comfort in all processes—making things smooth and effective
• Be available during 100% time of the CEO's calendar

You will receive:

• Salary: $1800 – 3300 USD
• Relocation aid – will be discussed
• Continuous professional and personal growth
• Modern and comfortable office in Kyiv or Warsaw
• Challenging tasks and all tools to accomplish them
• Company-sponsored training and education
• 24 calendar days of paid vacation
• Exiting events and celebrations
• Medical insurance

About the Company: We are a market leader in interior design and architecture, with a presence in Kyiv, Warsaw, London, the USA, and the UAE. We create masterpieces that transform spaces and inspire emotions. Working with royal families, celebrities, and other VIP clients, we are at the forefront of innovation, redefining luxury design and architecture

Are you ready to take on this pivotal role?

We’d love to hear from you!