Executive Assistant to the CEO
Position Title: Executive Assistant to the CEO
Reports To: CEO
Location: Kyiv (Remote)
Employment Type: Full-Time
Job Overview:
We are seeking a highly organized and proactive Executive Assistant with at least 4 years of experience in a similar position to support our CEO in managing the operational and administrative demands of a dynamic organization. The role is remote but requires close collaboration with the CEO and other team members to ensure smooth coordination of schedules, meetings, and follow-ups.
Key Responsibilities:
- Calendar Management:
- Manage and prioritize the CEO's appointments, meetings, and events.
- Optimize scheduling to ensure efficient use of the CEO’s time while minimizing conflicts.
- Meeting Coordination and Follow-Up:
- Organize and prepare for virtual and in-person meetings, including drafting agendas and distributing materials.
- Take detailed meeting notes, track action items, and ensure timely follow-up on deliverables.
- Travel and Event Planning:
- Coordinate travel itineraries, accommodations, and logistics for business trips.
- Assist in organizing virtual or physical company events, conferences, or team-building activities.
- Communication and Correspondence:
- Act as the primary point of contact for internal and external communications on behalf of the CEO.
- Draft, review, and manage professional correspondence, emails, and presentations.
- Administrative Support:
- Maintain organized digital filing systems for documents and correspondence.
- Handle confidential information with utmost discretion and integrity.
- Assist with research and preparation of reports as needed.
- Team Liaison:
- Facilitate communication and coordination between the CEO and other departments.
- Help streamline processes to improve organizational efficiency.
- Time Management Assistance:
- Proactively anticipate the CEO’s needs and prepare necessary resources in advance.
- Remind the CEO of critical deadlines, deliverables, and commitments.
Key Qualifications and Skills:
- Experience:
- Minimum 4 years of experience in a similar role, supporting senior executives.
- Skills:
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills in English (Ukrainian and/or Russian is a plus).
- Proficiency with productivity tools such as Microsoft Office Suite, Google Workspace, and project management software.
- Ability to manage multiple priorities under pressure with strong attention to detail.
- Personal Attributes:
- Proactive and resourceful with a solution-oriented mindset.
- High level of professionalism, confidentiality, and discretion.
- Adaptable and self-motivated, with the ability to thrive in a remote work environment.
What We Offer:
- Competitive salary and remote work flexibility.
- Opportunity to work closely with the CEO and play a pivotal role in organizational success.
- A collaborative and supportive company culture with growth opportunities.
How to Apply:
If you are passionate and have the skills and experience, we are looking for, we would love to hear from you! Please submit your resume to Відправити резюме
Ekaterina
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