Administrative Assistant – Kyiv – 814602

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has some 18,000 staff worldwide. In 2014, the ICRC expanded its presence in Ukraine. Currently, we have over 900 team members working across the county in various professional fields.

About the job 

The ICRC Information Management Unit is seeking a highly capable Administrative Assistant to join our team in Kyiv. This role is will mainly be responsible for receiving the visitors as a first point of contact. The Administrative Assistant will be answering the phone calls and handling some administrative tasks, (photocopying, mail delivery, handling pouches).

Start date: October 2024 

Your Tasks and Responsibilities

• Welcoming visitors/newcomers at the main entrance, directing visitors to their destinations, and answering visitors' inquiries
• Executing office work: updating telephone numbers list and handling different types of incoming and outgoing phone calls
• Carrying out secretarial tasks such as making photocopies, destroying documents, managing stationery inventories, typing, and performing any other administrative duties as needed.
• Managing the supply and replacement of ICT "consumables"
• Managing the weekly NAS (Network-Attached Storage) backup exchanges

What we offer you

• A great team to work with and an organization where you have an impact
• Employment contract according to Ukrainian labor law with flexible working arrangements 
• Competitive salary between UAH 36,000 and 52,000 (gross) before taxation
• Medical insurance for you and your depending family members
• Comprehensive onboarding and learning opportunities
• 20 days of annual paid leave
• Convenient office location in the city center

The ICRC is an equal opportunity employer that prioritizes staff safety and security. Qualified candidates of all backgrounds, including candidates with disabilities, are encouraged to apply for the position. We also value our employees' professional growth and offer a supportive and inclusive work environment. For more information, visit the website http://www.icrc.org/.

About you

To be successful as Administrative Assistant in the Information Management Unit, you should possess the following qualifications and experiences and have the following characteristics:  

• Ukrainian citizenship or permanent residence permit in Ukraine
• High school diploma or equivalent training 
• Two years of experience in a secretarial position 
• Professional fluency (written and spoken) in English, Ukrainian, and Russian 
• Computer proficiency
• Self-motivated with a strong commitment to teamwork and humanitarian principles
• Flexible, enthusiastic, and willing to learn
• Ability to work independently, as well as effectively under supervision
• Ability to organize and prioritize multiple tasks
• Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment

Interested? Yes? THEN APPLY!

Please submit your English CV, along with your motivation letter and salary expectations, to the attention of the ICRC People and Culture Team. Please label your CV with your first and last names (First Name LAST NAME). In addition, please complete the compulsory ICRC questionnaire. The questionnaire is available through the following link: https://forms.office.com/e/APw3dvQMHJ. (Click on the link or copy the link into your internet browser.)

Your application will be considered only once you have completed the ICRC questionnaire and uploaded your English CV.

Application deadline:  09 October 2024

Only candidates meeting the abovementioned criteria will be contacted for tests and interviews. The ICRC reserves the right to recruit a candidate who matches the required profile before the deadline.