Administrative Assistant
30 000 — 40 000 ₴ depending on experience
В офісі/на місці
Повна зайнятість
HEKS/EPER is looking for Administrative Assistant. Base in Kyiv with the possibility of business trips.
Main tasks and responsibilities
- Booking hotels for stay and travel tickets for visitors and employees
- Coordinate staff business trips (internal orders)
- Implementation and control of payments (office/apartment rent + utilities, suppliers services etc.)
- Monthly monitoring of provided/used services for travels and corporate taxi. Checking and preparing reports before payment
- Supervision, registration, and accommodation of guests in the GH. Monitoring cleaning schedule.
- Assistance in cooperation with landlords (search for apartments/offices, conclusion of contracts)
- Assistance in preparing the office for relocation, taking inventory of all property, and handing over the GH under a lease agreement
- Assistance and administration and logistic arrangement for program training. (Venue, Food, GH)
- Assistance with office supplies (Nova Poshta services, ordering refreshments, household goods, stationery, water etc.)
Education and expiriance
- A master/bachelor's degree in Business Administration, Office Management, or a related field
- Minimum 2 years experience with office administration or facilities management.
- Experience in overseeing office operations and managing teams.
- Experience in navigating regulatory environments and liaising with government bodies.
- NGO experience as an advantage.
Skills:
- Proficient in office management software (e.g., MS Office Suite) and database.
- Excellent computer skills (MS Office: Word, Excel, Power Point), Internet
- Database management
- Previous experience preparing and negotiation supply contracts, collection, and management accounting documentation is preferable
Soft skills:
- Excellent organizational and multitasking abilities.
- Strong interpersonal and communication skills.
- Problem-solving aptitude and the ability to work under pressure.
- Demonstrated leadership abilities, with a focus on team collaboration and motivation.
- Ability to work on own initiative/proactive attitude.
- Attention to detail
Language Requirements:
- Ukrainian or Russian as mother tongue. English A2/B1.
- Ability to draft clear and concise reports, presentations, and HR documentation.
HEKS/EPER offer:
- Official employment.
- Employment agreement - duration of the contract is 3 months extendable based on performance and availability of budget.
- Competitive and decent salary
- Social package in accordance with the Labor Code.
- Equipped workplace.
- Medical insurance etc.
Only short-listed candidates will receive notice requesting additional information through e-mail, please check it.
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