Information Assistant

Organisation Background

Founded in 2011, the International NGO Safety Organisation (INSO) is an international NGO that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations, and training.

INSO provides daily support to more than 1600 NGOs operating in 19 of the world’s most insecure countries.

INSO is registered in the Netherlands, with its headquarters based in The Hague, the international city of peace and justice. 

INSO Ukraine 

INSO Ukraine opened in 2015. Since the full-scale Russian invasion in February 2022, it has rapidly expanded to a complete platform serving the needs of NGOs in a fast-evolving conflict. Currently, more than 240 national and international NGOs receive INSO services, in both Ukrainian and English, including information, analysis and advice through a wide range of written products, meetings and briefings, tailored assessments, crisis support, and a broad range of training courses. Our country office is in Kyiv, supported by field offices in Lviv, Dnipro, and Odesa. 

In mid-2023, INSO opened a Humanitarian Training Centre close to Lviv City, delivering immersive HEIST courses and conducting pioneering research on stress exposure and learning for humanitarians. The scale and intensity of the conflict in Ukraine continue to pose significant humanitarian safety challenges, particularly around heavily-contested frontline areas where the humanitarian footprint has expanded since 2023. As part of INSO Ukraine, you will play a key role in supporting NGOs and helping aid reach people in need in a safer manner, while at the same time being part of a vibrant and growing humanitarian community bringing together experiences from across the globe. 

INSO is now seeking an experienced professional to join our team as Information Assistant.

Job Summary

Main Duties and Responsibilities:

GIS Activities

• Support producing simple maps and visualisations in QGIS, ArcGIS and/or Adobe Illustrator
• Validate, normalise and prepare the spatial data
• Regularly update the set of reference maps

Conflict & Humanitarian Data Centre (CHDC)

• Be a user of CHDC and understand the methodology with knowledge of the platform
• Aggregate information to answer questions and provide data solutions

INSO Partners Portal (IPP)

• Be a user of the IPP and understand the registration process
• Guide the partners through the registration process and provide solutions to questions about the system
• Monitor and update the registration of INSO partners through the IPP

Visualization activities

• Fill information needs and sources in collaboration with the Safety Advisors, Operations team, and IM team
• Aggregate data for analysis and presentation
• When needed, produce high quality maps, graphs, and other products to support INSO’s analysis and facilitate NGOs’ understanding of the conflict
• Provide visual-relevant inputs to field missions, intended to gather data for INSO outputs

PERSON SPECIFICATION

Knowledge, Skills, and Experience

Essential:

• Fluency in English and Ukrainian languages, both written and verbal
• At least a year of experience in data management and visualization, in a similar humanitarian organization and context
• Experience with Power BI and DAX, or similar BI software (such as Tableau)
• Basic skills in QGIS and ArcGIS
• Intermediate or advanced skills in Microsoft Office tools
• Knowledge and understanding of theories, concepts and approaches relevant to management of information in crises contexts

Nice to Have:

• University degree or equivalent in Information Systems, Computer Science, Data Management, GIS, or relevant field
• Knowledge of database management using SQL
• Working experience with humanitarian organizations, particularly with NGOs

Personal Attributes

• Ability to identify issues, analyse, and participate in the resolution of issues/problems
• A strong attention to detail
• Excellent communication, organizational and managerial skills
• Demonstrated understanding of humanitarian principles and practices
• Ability to work effectively and efficiently unsupervised
• Strong work ethic and capacity to take responsibility for his/her own actions
• Confidentiality, integrity, and a sense of conflict-of-interest prevention
• Capacity to work in multicultural environments

INSO’s Safeguarding Policy

INSO is fully committed to the safe recruitment, selection and vetting of all potential new staff, trustees, and volunteers, and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process. 

Terms & Conditions

Official Employment Contract with a 3-month probationary period with an expected starting date 03 February 2025, UAH 52 000 Gross salary.

How to apply

Please send the following to Відправити резюме and reference “Information Assistant, Kyiv” in the subject line of the email before 26 January 2025. The following documents should be in PDF format and in English:

• Cover Letter specifying how you meet the mandatory requirements, any preferred characteristics, your motivation for applying, and what you hope to bring to INSO.
• Updated CV.

Please do not send any additional information. Only shortlisted candidates will be contacted.