Personal Assistant (Business Assistant to CEO)
Location: Kyiv or Warsaw
Are you a dynamic and resourceful talent who can support a CEO in all endeavors?
This is a cool opportunity for a proactive individual who thrives in a high-expectations environment and successfully supports a C-suite. You’ll be the CEO’s right hand, facilitating seamless communication with high-profile clients, managing top-priority business tasks, and providing top-tier personal assistance
Personality:
- This role might be an ideal match for ENTJ, ESTJ, INTJ, or ENFJ types
- You are well-organized and pay attention to the minor details
- Respond quickly in an environment of changing priorities
- You are an upbeat caretaker and problem-solver
- You have service-oriented talents
- Smart, intuitive, and adaptable
You’ll assist an extraordinary, high-energy entrepreneur with a fast temperament who runs a successful global enterprise with operations spanning Ukraine, USA, EU, UK, and UAE
Requirements:
- 5+ years of success in business assistance
- Ability to grasp the CEO’s ideas quickly and expand on them
- Outstanding time management skills and a can-do attitude
- Consistently thorough in big-picture tasks and finer details
- Clear, engaging, and diplomatic communication style
- Excellence in planning software
- Ukrainian along with English C1
Nice to have:
- Understanding of finances, project management, and business development
- You have a positive mindset, good taste in art, restaurants, and travel
- High IQ and EQ to anticipate needs and handle nontrivial situations
- Good knowledge of business etiquette
- Experienced in travel support
Responsibilities:
- Be available during 100% time of the CEO’s calendar
- Proactively handle scheduling, ensuring meetings, calls, and priorities
- Create efficient «reminders» to the CEO about all important events of the day
- Ensure he stays on top of the most critical events and nothing falls through the crack
- Oversee negotiations, contract signing, follow-ups, and timely communication with clients and stakeholders
- On behalf of the CEO, prepare and process relevant info materials, and joint reports
- Track progress on agreements and liaise with teams to meet timelines and objectives
- Act as the primary point of contact for VIPs, ensuring high-quality relationship management
- Assist with personal tasks as needed, providing peace of mind for CEO and his family
- Plan, organize, and manage all travel arrangements for business and personal travel
- Suggest to CEO topical international events/exhibitions/conferences
- Ensure comfort — make all processes smooth and cozy
- Observe 8 Scrum Teams
You will receive:
- · Salary: $2100 — 3100 USD
- Relocation aid — will be discussed
- Continuous professional and personal growth
- Modern and comfortable office in Kyiv or Warsaw
- Challenging tasks and all tools to accomplish them
- Company-sponsored training and education
- 24 calendar days of paid vacation
- Exiting events and celebrations
- Medical insurance
About the Company: We’re the interior design and architecture market leader. Our offices are in Kyiv, Warsaw, London, USA, and UAE. At the forefront of contemporary design and architecture, we are passionate about innovation, creativity, and setting new standards. Our collaborations include VIP clientele, royal families, famous personalities, celebrities, global businesses, and other high-profile individuals. Each of our projects is a new creation of not just premises, but masterpieces that enrich lives and inspire emotions
Ready to take on a pivotal role and thrive in a fast-paced, influential environment?
We’d love to hear from you!
Please send your Resume with answers ))
