Business Support Assistant (Finance) SC-4 / Асистент до відділу фінансів

Всесвітня продовольча програма (ВПП ООН) - це гуманітарна організація ООН, яка надає продовольчу допомогу у вигляді грошової допомоги, сертифікатів або продуктів харчування громадам, що постраждали від війни. У своїй діяльності ВПП керується гуманітарними принципами нейтралітету, неупередженості, гуманності та незалежності. Спираючись на відданість та професіоналізм наших 24 000 співробітників по всьому світу, Всесвітня продовольча програма (ВПП) працює в понад 123 країнах і територіях, щоб доставляти життєво необхідну їжу людям, які залишилися переміщеними внаслідок конфлікту та знедоленими внаслідок катастроф. Крім того, ВПП допомагає окремим особам і громадам знайти кардинальні рішення для багатьох проблем, з якими вони стикаються, будуючи краще майбутнє. 

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability. 

• Vacancy Announcement n°: JR106664
• Job Title: Business Support Assistant (Finance)
• Type of Contract: Service Contract 
• Unit / Division: Finance Unit / WFP Ukraine  
• Duty Station: Kyiv, Lviv
• Duration: 12 months (renewable) 
• Closing date: 01 December, midnight (Eastern European Time) 

Call for application: This is a call-for-application. If you are interested in joining our talent pool, submit your application. In case of any future opportunities that match your profile, you may be invited to apply and undergo a selection process.  

Upon the completion of a competitive selection process, successful candidates will be placed on the roster and rostered applicants may be contacted in the future on an as-needed basis, for immediate opportunities. 

About WFP  

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. 

At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.   

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter. 

What will you do in this position?  

The incumbent will be involved in finance roles related to the VAT reimbursement process by gathering documents, coordinating across units, and verifying information. Assist with admin and financial tasks, maintain accurate records, respond to queries, and other tasks related to finance.

Why work with us?  

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world who depend on its food supplies. The war has caused immense suffering for civilians, displaced families, and disrupted supply chains and food production. It has caused one of the fastest forced population movements since the Second World War. Close to 6 million Ukrainians are still living as refugees across Europe, and almost 3.3 million are internally displaced. Many have lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south of Ukraine do not have reliable access to nutritious food. 

WFP uses a combination of food and cash assistance to support communities affected by the war. This includes working with local partners to distribute food boxes in areas near the frontline and providing cash transfers in locations where people have access to banks and markets to buy food. Since March 2022, WFP has distributed food and cash assistance equivalent to 3.01 billion meals to people displaced and affected by the war. 

• WFP is a 2020 Nobel Peace Prize Laureate.  
• WFP offers a highly inclusive, diverse and multicultural working environment.  
• WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.  
• A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. 
• WFP offers a competitive benefits package including salary, leave plus a medical insurance. 

At WFP Ukraine, we offer a wide range of benefits and entitlements for Service Contract holders. Some of them are: 

•  Competitive salaries per job level 
• Pension contribution added to net salary 
• Medical insurance with the possibility to enroll eligible dependents 
• Applicable danger pay (revised on quarterly basis) 
• Annual leave - 30 days per year 
• 18 weeks of parental leave for birth mothers and 4 weeks of parental leave for non-birth parent 
• 1 day per week remote working option within the duty station (subject to conditions) 
• Accessible premises & reasonable accommodation  
• Learning & development opportunities 

How can you make a difference? 

In this position, you will have to:   

• Support the process of VAT reimbursement, which includes but is not limited to:

       - Gathering all necessary documents.
       - Coordinating with other units as needed.
       - Verifying and checking information accuracy.
       - Compiling the register according to the approved template.

• Gather information with clear direction from senior staff to support document drafting and report preparation by other team members.
• Respond to other Units' queries, escalating issues to senior staff as needed to ensure timely and accurate support service.
• Assist in processing and managing routine administrative and financial tasks in the finance unit to contribute to effective and timely resource management.
• Provide revision and proofreading services for standard documents, ensuring accuracy in documentation under the guidance of senior staff.
• Maintain standard systems and files to ensure information is accurate, accessible, and up-to-date for functional needs.
• Collaborate with a variety of team members, incorporating feedback as appropriate to enhance business support functions for staff.
• Perform any other duties as may be assigned relating to the Finance unit within the role of a Business Support Assistant (Finance).

To join us in saving lives, changing lives, you will have: 

Education:  Completion of secondary school education. A post-secondary certificate in Finance or a related functional area is preferrable.

Experience:  Four or more years of progressively responsible work experience in finance or the relative business stream with experience in general administrative work. 

Post-secondary education can compensate for some years of experience. For example, you will be considered as eligible if you have: 

• One (01) year of work experience in combination with a Master’s Degree; 
• Two (02) years of work experience in combination with a Bachelor’s Degree.

Knowledge & Skills: 

• Proficient in the use of office equipment and computer software packages, such as Microsoft Word. 
• Knowledge of work routines and methods to complete processes under minimal supervision. 
• Uses tact and courtesy to give and receive information to a wide range of individuals. 
• Ability to identify data discrepancies and rectify problems requiring attention. 
• Ability to offer guidance or basic on-the-job training to more junior staff.

Language: Fluency (level C) in both English and Ukrainian languages. 

Before you apply... 

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.  

We aim to achieve parity and inclusion in our teams in Ukraine.  

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at Відправити резюме . 

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service. 

How do you apply... 

To be considered, you are invited to apply via WFP’s recruitment portal. CV and cover letter must be submitted in English language. 

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.  

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.