Business Assistant

PrivatBank is the largest bank in Ukraine and one of the most innovative banks around the world. It holds a leading position for all the financial indicators in the area and comprises about a quarter of the whole banking system of our country.

We are looking for a Business Assistant. We are searching for the person who seeks to work in a dynamic environment and  shares the values of initiative, openness and mutual trust.

We are striving to find a goal-oriented and multitask professional who would be focused on making good results and high quality.

Responsibilities:

• Supports an executive with agenda planning for key meetings; proactively follows up with direct reports on any meeting takeaways, manage a complex calendar that involves extensive coordination and planning
• Receives incoming mail and retains and maintains hard copy and electronic files, as needed
• Answer phone calls with proper call screening, forwarding, and message taking
• Schedule meetings and appointments, coordinate with all necessary parties and gather all requested materials, helps prepare presentation materials
• Performs travel and meeting planning, email monitoring and calendaring activities, attendance tracking, expense management, and invoice processing
• Build strong relationships with key stakeholders in other departments to ensure smooth workflow
• Following through on active deadlines and projects
• Prioritize conflicting needs while handling matters expeditiously with proactive follow-through
• Maintain the highest levels of confidentiality while handling sensitive business information
• Handle sensitive information with good judgment and discretion
• Build strong relationships to establish and maintain credibility, trust, and confidence with executive staff and peers
• Creates/composes and edits memos, letters, and minutes; researches and prepares projects to successful completion, often with deadline pressures

Required knowledge, skills, experience and competencies:

• 1+ years of experience in Executive management support
  
• Ability to navigate complexities in a fast-changing environment
• Ability to manage multiple projects
• Impeccable at communication via text, email, and phone
• Excellent organizational skills with the ability to successfully juggle multiple priorities
• Ability to operate autonomously but also serve as a strong team contributor
• Analytical skills with a high degree of attention to detail
• Ability to maintain confidentiality and professionalism at all times
• Ability to succeed in wide-ranging or cross-functional areas, and an eagerness to learn new skills
• Excels in a fast-paced environment
• Comfortable operating behind the scenes and supporting others; thrives on anticipating needs before they are spoken
• Trustworthy with impeccable discretion and confidentiality

Other Skills:

• Technical: Proven advanced expertise in Microsoft Office applications including Word, PowerPoint, Excel and Outlook; Internet savvy; systems- and automation-oriented
• Organizational: Exceptional communication skills, written and verbal; proven ability and experience in managing highly confidential information; strong administrative skills; excellent time management and organizational skills; demonstrated ability to work productively in a fast-paced environment; strong sense of responsibility, urgency and attention to detail with an ability to consistently produce high-quality work under tight deadlines; ability to successfully multi-task on complex projects and assignments; ability to assume ownership of projects; strong interpersonal skills with ability to interact well with all levels of external and internal parties
  
  

PrivatBank is open to support and employ veterans and people with disabilities.

We believe that discrimination due to health conditions, physical abilities, age, race and ethnicity, gender or marital status is unacceptable.

We are ready to train veterans and candidates with disabilities without banking experience.

If you have the status of a person with disability or a veteran, please contact Відправити резюме . PrivatBank specialists will provide you with consultation and support during the selection process and after the employment.