Асистент/-ка з Моніторингу та Інформаційного Менеджменту/ (Monitoring and Information Management Assistant (Transition & Recovery)) - Міжнародна організація з міграції (МОМ), Представництво в Україні

Оpen to Internal and External Candidates

Position Title: Monitoring and Information Management Assistant (Transition & Recovery)

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G5

Type of Appointment: Special Short-Term, nine months with the possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 12 September 2024 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and the Deputy Chief of Mission and the direct supervision of the Senior Programme Coordinator (Transition & Recovery), with close coordination and collaboration with the Monitoring, Evaluation, Accountability and Learning (MEAL) team and Informational Management (IM) team, the incumbent will provide general support to MEAL and IM activities of the Transition & Recovery Unit (TRU), with a strong focus on monitoring and reporting project activities across the country.  

Core Functions / Responsibilities:

1. Participate in drafting data collection tools and templates using Kobo Toolbox, and assist in regular data collection process;  
2. Assist in maintaining relevant project and unit-wide databases;
3. Collaborate across various project teams in the TRU to support timely collection of data on project activities, and assist with the provision MEAL-related training if needed;
4. Undertake duty travels within Ukraine to conduct project monitoring of implemented activities and to establish links with focal points in various communities for data collection purposes; 
5. Assist in compiling MEAL reports, contributing to interim and final project progress reports, and evaluation reports by providing MEAL-related information;
6. Serve as a focal point for the project data (PDMS) reporting for the Unit;
7. Assist in collecting survey responses, case stories, best practice documentation, lessons learned; updating and maintaining that information in project's reports and other knowledge products;
8. Participate in virtual and in-person internal and external monitoring through assisting in organizing and facilitating various events such as meetings, workshops, conferences, and seminars; 
9. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High school diploma or equivalent with at least five years of relevant work experience;   

OR  

• Bachelor’s Degree or equivalent from an accredited academic institution (preferably in International Relations, Political Science, Statistics or related field) with at least three years of relevant work experience

Experience

• Experience in monitoring project activities, data collection, needs assessments, and report writing;  
• Experience in working with Microsoft Excel, PowerBI, Tableau, GIS software or similar visualization tool;  
• Experience in working with KOBO Toolbox, ODK or similar mobile data collection tools including XLS form coding and troubleshooting; and 
• Experience in working in an international environment and in liaising with a variety of partners at all levels of the hierarchy

Skills

• Proficiency in Microsoft Excel, PowerBI, Tableau, GIS software or similar visualization tool;  
• Proficiency in KOBO Toolbox, ODK or similar mobile data collection tools; 
• Knowledge of the project cycle, including monitoring activities;  
• Knowledge of Adobe Illustrator or InDesign is an advantage. 
• Knowledge of developing a mobile application is an advantage. 
• Excellent writing skills and experience with creating design documents, specifications, and test plans. 
• Results orientated with good communication and interpersonal skills 

Languages

For this position, fluency in English and Ukrainian is required (oral and written). .

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. 

Core Competencies – behavioural Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications using Personal History Form to Відправити резюме by 12 September 2024 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 29.08.2024 to 12.09.2024