Programme Assistant

PLAN INTERNATIONAL

Founded in 1937, Plan International, Inc. (“PII”) is a development and humanitarian organisation that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters, and partners in both humanitarian and development settings.

Plan International is an independent development and humanitarian (dual mandate) non-profit organisation that believes in the power and potential of every child, but knows this is often supressed by poverty, violence, exclusion, disasters and discrimination.

Working together with children, girls, young people, supporters, and partners, Plan International strives for a just world, tackling the root causes of the challenge’s girls and vulnerable children face. Plan International has been building powerful partnerships for children for over 85 years and now active in more than 75 countries, delivering humanitarian assistance and driving changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

Our global strategy “All girls standing strong creating global change” has a specific focus on girls, as they are often the most marginalised and most often left behind. We have committed ourselves to the ambitious target of reaching 200 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality in both humanitarian and development settings. Our organisation is transforming itself to meet the enormous challenge everywhere we work. We need bold, forward-thinking, and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 200 million girls.

ROLE PURPOSE

The conflict in Ukraine is resulting in a major humanitarian crisis with over 4 million people having fled to neighbouring countries, and millions displaced within Ukraine. Plan International is responding to the crisis and working in partnership with civil society organisations in Poland, Romania, and Moldova to meet the key needs of those affected by the crisis as well as host communities.

Plan International has been present in Ukraine since July 2022 and has established partnerships with civil society organisations, ensuring national actors are equipped with technical support, best practices and flexible resources, with a primary thematic focus on Child Protection, Education and Mental Health & Psychosocial Support.

DIMENSIONS OF THE ROLE

The post-holder contributes to project start-up, project activity monitoring, partnership monitoring for multiple projects. This position is entry-level into an INGO organization and will provide a good opportunity to better familiarize themselves with working within an international organization, whilst providing critical support services to Project Officers, the Programme Manager and the Programme Director.

ACCOUNTABILITIES

Under the supervision of the Programme Manager, the Project Assistant will perform the below main activities:

· Support partner implementation monitoring of project activities

· Data collection, management and analysis of project information as stipulated in project documents, including the production of any forms and surveys.

· Monitoring of project activities, and working on producing high quality project reporting that is timely and in compliance with donor regulations.

· Ensure that Plan’s child protection and safeguarding policy is respected, and all cases of abuse are reported.

· Support coordination of project implementation,

· Support implementation of projects according to Plan’s project cycle procedures and standards

· Provide ad-hoc support to the Programs team to help organising meetings, training events and partner visits

· Provide translation support to contextualise Plan International’s manuals, templates and guidance notes as deemed needed

· Preparation of official letters and communications to partners and government authorities

· Data management and organisation of Plan International’s documents on MS Teams channel

· Provide support during field visits including organising trip route and itinerary for visiting delegations, particularly from National Offices.

· Providing Information Management support on reporting

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

Essential Knowledge

· University degree in relevant field

· Good knowledge and understanding of humanitarian principles and established

· Experience of implementing projects in education, SRHR, child protection, cash and voucher assistance, gender and participatory approach will be an asset

Essential Skills

· Strong strategic decision-making and communication skills including reporting and presentation

· Excellent written and verbal communication skills in English, Ukrainian and/or Russian;

· Demonstrated ability of teamwork, coordination, and planning

· Knowledge of usual office software (e.g., Word, Excel, PowerPoint) and regular communication channels (Teams, email, Skype).

Essential Behaviours

· Committed to Plan International’s strategy and values

· Experienced with working in collaboration with Senior Management

· Team player and relationship builder

· Able to work calmly under extreme pressure, volatile & insecure environment and at unpredictable (long) hours during emergency response

· Works well in and promotes teamwork, comfortable in a multi-cultural environment, flexible and able to work under pressure well

· Committed to Plan International’s strategy and values

· Communicator; 

•    Promotes innovation and learning; 

•    Communicates clearly and effectively; 

•    Strong team building and motivational skills; 

•    Demonstrates clear respect to all and especially children and women without discrimination

· Demonstrates honesty and transparency in holding self and others to account to deliver on agreed goals and Plan’s standards of behaviour

ACCOUNTABILITY TO AFFECTED POPULATIONS (AAP)

Plan International is committed to ensuring accountability to affected population and ensuring that programmes and operations are driven by the needs, priorities, and preferences of affect populations including men, women, boys, girls, and any marginalized groups. This is achieved by an all staff commitment to the ensuring the integration of participatory approaches, open, honest communication, and mechanisms to listen and act on feedback.

· Ensure the programme and/or emergency response is driven by the needs, priorities, and preferences of the people it aims to serve, through the integration of participatory approaches, open, honest communication, and mechanisms to listen and act on feedback.

SAFEGUARDING, GENDER EQUALITY AND INCLUSION

· Ensures that Plan International’s global policies for Safeguarding and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest, and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.