Personal Assistant to CEO (German language)

Location: remote 

Are you ready to apply your talent by assisting an inspiring CEO in the fast-paced European tech industry? This is your opportunity to immerse yourself in the heart of German business culture, working closely with a dynamic leader who expertly balances the demands of business and life with grace

You’ll support a visionary CEO who has spent the last 20 years building a highly successful IT company in Germany. Beyond her role as a dynamic business leader, she’s a devoted mother, supportive wife, loving daughter, and wise psychologist. Open-minded and passionate, she embodies both professional excellence and personal warmth

Your mission will be to offer seamless, all-encompassing support—effortlessly managing both business duties and personal tasks—allowing her to navigate her dynamic life with ease and focus on making an even greater impact in both her professional and personal spheres

Your Personality:

• This role could be an ideal fit for individuals with personality types like ESTJ, ESFJ, ISFJ, ENFJ, INFJ, or a well-balanced ISTJ—those who thrive in structured environments, excel at organizing and supporting others, and find fulfillment in creating harmony in both professional and personal settings
• You're a natural caretaker who loves to make things easier for others
• You understand people, knowing when to listen and when to act
• You find order in chaos, with a razor-sharp eye for detail
• You thrive in fast-paced, ever-changing environments
• You express yourself with clarity and precision

Must-haves:

• 3+ years of success as a Personal, Executive, or Business Assistant
• Languages: German B2+, English B2-C1, plus Ukrainian 
• Ability to provide a “helicopter view” of multiple ongoing projects
• Superb time management, confidentiality, and proactive mindset
• Skilled in managing travel logistics, including flight arrangements
• Expertise in using global hotel and apartment booking platforms
• Stress-resistant with a strong “get things done” approach
• Skillful typing, note-taking, and recordkeeping abilities
• Discretion, diplomacy, and a problem-solving mindset
• Exceptional verbal and written communication skills
• Multitasking and prioritization superpowers

Nice-to-haves:

• Ability to anticipate needs, creating extraordinary experiences before they’re even asked for
• Positive attitude, coupled with an appreciation for art, fine cuisine, and travel
• Mastery of office tools: Outlook, Microsoft Office, Notion, Asana, AI tools
• Passion for personal growth and well-being
• A keen understanding of business etiquette

Responsibilities:

• Act as the key point of contact between CEO, employees, partners, clients and contractors 
• Help to organize personal tasks: medical appointments, training, kids' activities, household chores, booking, etc.
• Coordinate with other departments and external contacts via email, Teams, and messengers 
• Ensuring the CEO’s effective participation in meetings, with concise minutes and follow-ups
• Participate in meetings with clients and contractors, acting as the CEO's representative
• Managing the CEO’s ever-changing calendar and ensuring key priorities are met
• Prioritize and organize incoming information accurately and efficiently 
• Managing incoming inquiries on LinkedIn, replying when necessary
• Organizing travel arrangements and creating detailed itineraries
• Drafting emails, presentations, and reports on behalf of the CEO

We offer:

• Competitive salary: €1200 — €1600
• Bureaucracy-free environment where your input truly matters
• Engaging and challenging tasks with all the tools you need to succeed
• Opportunities to attend industry events, conferences and seminars
• A network-style culture that makes communication easy and direct
• Ample opportunities for personal and professional growth
• Paid vacation (20 days) and paid weekends and holidays
• Fun, memorable corporate events and activities
• 100% paid sick leave

About the company: We’re a German-based IT firm specializing in SaaS products and automation solutions. With over two decades of leadership experience, we proudly support a diverse portfolio of companies. Our culture is built on creativity, freedom, and a flat organizational structure that empowers everyone. We value each of our talents and give them maximum freedom regarding ideas and creativity, which is the driving force of our company. Our mission is to unlock the potential of businesses worldwide through the synergy of technology and human resources. 

Ready to join? 

Here’s what we’d like to know about You:

1. What is your level of proficiency in German, English, and Ukrainian?
2. How many years of experience do you have working as an Assistant?
3. What makes you the perfect fit for this role?
4. What are your salary expectations?
5. Where are you currently based?