Assistant to the CEO (Tallinn, Estonia)
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We are seeking a proactive and highly organized Assistant to the CEO to join our international team in Tallinn, Estonia. This hybrid role combines office-based and remote work and requires strong communication skills in English and Russian (knowledge of Estonian or Chinese is a valuable advantage). If you excel in a dynamic, fast-paced environment and enjoy supporting executive-level operations, we’d love to hear from you.
Responsibilities
- Overseeing the administrative operations of the Tallinn office
- Supporting the daily operational management of the Estonian branch
- Providing administrative and organizational support to the CEO
- Preparing presentations, documents, letters, and reports
- Coordinating meetings, calls, business trips, and schedules
- Handling communications with partners in Europe, Israel, and China
- Monitoring task execution, deadlines, and internal processes
- Collecting and analyzing information, preparing briefs and analytical materials
- Assisting in the organization of delegation visits, events, and business negotiations
Requirements
- Estonian citizenship or a valid Estonian residence permit - mandatory
- Previous administrative or executive assistant experience is an advantage
- Excellent organizational skills, attention to detail, and high responsibility
- Proficiency in English and Russian (written and spoken)
- Estonian and/or Chinese language skills — a significant bonus
- Ability to learn quickly and manage processes independently
- Strong skills in Office tools, document handling, and spreadsheets
- Understanding of international business - a plus
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AuxBridge Перевірена
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