Administrative and Translation Assistant

Administrative and Translation Assistant 

Location: Kyiv

Position Type: National

Position Status: Full-time, till the and of January 2026 employment contract (with potential for extension subject to further funding). 

Report directly to: Head of HR

HelpAge – delivering real impact for older people

HelpAge International works with partners and a diverse global network of more than 200 organizations across 99 countries, supporting millions of older people to live safe, dignified and healthy lives. Through our partnership and collaborations, we work to ensure the inclusion of older people across society and strive to deliver a just and fair world for everyone, whatever their age. Our work is driven by our desire to deliver real impact for older people, to be inclusive, to work in partnership and to learn from our shared experience.

HelpAge International (HAI) has been present in Ukraine since 2014 with a total workforce of +250 people including staff and volunteers/contractors.  As one of the few International Non-Governmental Organisation’s (INGOs) with an operational presence in Ukraine, we were able to respond quickly to the current Ukraine crisis with initial life-saving activities in the Donetsk and Luhansk Regions and are scaling up assistance in the Central and Western Regions of Ukraine.  Our response plan includes cash assistance, food distributions, NFI distribution/ health and dignity kits, WASH, Protection and Mental Health and Psychosocial First Aid.  

Duties and responsibilities  

• Providing daily translation assistance (online and offline meetings) and support to the entire team
• Translating programme documents, reports and meeting minutes.
• Translation of administrative documents and documents related to the HelpAge organisation. 
• Providing support to programme staff in translation services during meetings, training sessions and other situations as needed.
• The programme assistant will assist the country director, senior management, programme managers and other programme staff in their day-to-day administrative activities.
• Scanning project documents and storing them on the appropriate devices.
• Systematising and organising data and information on Share Point.
• Providing logistical support/assistance in the organisation for staff and programme participants.
• Assisting in the organisation of meetings for senior management as needed and upon request.
• Creating meeting minutes, meeting summaries and other written communication materials.
• Other.

Qualifications

Essential

• Fluency in Ukrainian and English.
• A minimum of one year’s experience in interpretation and translation or a degree in languages specialising in translation.
• Strong interpersonal skills, flexibility, and the ability to work independently as well as collaboratively under tight deadlines and in high-pressure situations.
• Proficiency in modern office software (e.g., Microsoft Office Suite) and familiarity with digital collaboration tools such as Zoom, SharePoint, or AI-assisted translation technologies. 

Desirable

• A university degree in fields such as language, law, communication, journalism, public relations, international relations, or a related discipline.
• A good understanding of humanitarian, human rights, or care-related issues.

Our Core Competencies

 At HelpAge International, we value:

1. Working Collaboratively: Building mutual trust and respect with both internal teams and external partners to achieve our strategic aims.
2. Adaptability and Flexibility: Embracing new opportunities and feedback to continuously evolve in your role.
3. Supporting and Facilitating Change: Leading cultural change within a supportive and inclusive environment.
4. Extending Our Reach: Creating and capitalizing on opportunities to build new partnerships and enhance our impact.
5. Diversity and Inclusion: Promoting a culture where the voices of older people are heard and respected.

Safeguarding & Safer Recruitment
 HelpAge International is committed to safeguarding everyone we work with. You will be responsible for preventing harm, reporting safeguarding incidents using our internal mechanisms, and adhering to all safeguarding policies and procedures. All appointments are subject to satisfactory references and screening checks, including misconduct disclosure schemes and terrorism finance checks.