Coordination and Administrative Officer

The Coordination and Administrative Officer (Strategic Reform Component) will report to the Head of Strategic Reform Component in support of the Component. As part of the Component, the Coordination and Administrative Officer will contribute to the efficient and effective completion of relevant tasks within the mandate of EUAM.

Context

The Operations Department manages and supervises the conduct of Mission activities whilst ensuring proper orientation and operational coherence towards the end state.

Duties and Responsibilities

The Coordination and Administrative Officer will be required, in accordance with the EUAM Ukraine Mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine, to perform the following tasks:

• Assists the Head of Strategic Reform Component in support of his/her duties in accordance with Mission policy and guidelines;
• Assist and support the Line Manager in the coordination of projects;
• Contribute to internal operational meetings with regard to administrative and coordination matters of projects;  
• Draft written analysis, reports and presentations, especially with regard to project design, progress, and implementation;
• Take notes/minutes;
• Perform translations of all types of documents, e.g. laws, administrate regulations, presentations, letters, reports etc. from English to Ukrainian language and vice-versa;
• Perform interpretation in liaison and consecutive mode from English to Ukrainian language and vice-versa, inter alia at meetings and mentoring sessions attended by the Head of Strategic Reform Component;
• Provide support in developing, planning and organizing meetings and events with local authorities, stakeholders and international organisations;
• Maintain, develop and file documents and recorded data in appropriate database, spreadsheets and all data-related files;
• Prioritize tasks and deliver high quality of work in a timely manner even under pressure, perform on-call and irregular working schedule if required; 
• Deal with all information, inter alia, operational information, with confidentiality and discretion;
• Perform any other related tasks as requested by the Line Manager. 

Qualifications and experience

Eligibility criteria:

• Enjoy full civil rights and have no criminal records; 
• Citizenship of Ukraine and/or holding permanent resident and work permits according to Ukrainian laws;
• Successful completion of a full course of university studies attested by a Bachelor’s degree in Project Management, Public Administration, Political Science, International Relations, Law, Social Sciences, Diplomacy, Economy, Linguistics or a closely related field of study (Bachelor’s degree is a requirement); 
• After having fulfilled the educational requirements, at least five (5) years of relevant and proven full-time professional experience in the private or public sector.

Essential criteria:

• Be physically fit to perform the duties relating to the post;
• Professional fluency in English and Ukrainian languages, both oral and written;
• Very good knowledge and experience of Office Suite Package;
• Proven experience in coordinating and managing projects;
• Experience in compiling reports;
• Experience in positions requiring organizational skills, with a service approach;
• Good level of flexibility and self-reliance;
• Sound knowledge of Ukrainian government structures, governmental Institutions, structures and governance processes in the context of Civilian Security Sector Reform.

Additional advantageous assets:

• Professional experience in an EU or international environment (Missions or International Organizations);  
• Analytical and reporting skills;
• Experience of working in an intercultural environment, with respect for diversity;
• Experience and proven ability to manage projects and streamline processes in a complex organisation. 

Personality assets:

• Have strong sense of initiative, responsibility, and autonomy; 
• Maintain the highest levels of confidentiality and discretion when dealing with information;
• Ability to build productive and cooperative working relationships with other staff members;
• Ability to deal helpfully and courteously with people, including outside contacts;
• Ability to prioritise tasks and to deliver a high-quality work in a timely manner even under pressure;
• Ability to perform on-call and irregular working schedule if required.