Finance Coordinator

Overall job purpose

Under the supervision of the Head of Mission, the finance coordinator will be accountable for all financematters related to the Johanniter programs in Ukraine and neighbouring countries.

Tasks:

Strategy and vision? 

- Actively supports the values of Johanniter and shape programme work according to these values;? 
- Together with the Head of Emergency Response, ensures the development and implementation ofthe Johanniter International Assistance strategy in her/his area of responsibility;
- Contributes to the development and implementation of the global strategy of Johanniter Interna-tional Assistance.

Financial Management? 

- Reviews Partner financial reports and vouchers for compliance and eligibility;
- Ensures partner submits financial reports, funds requests and voucher packages on agreedtimeframes;
- Supports partners in the preparation of project budgets and verifies partner project budgets in-cluding any budget revisions and extensions in compliance with financial guidelines of donors and Johanniter? Trains partners on Johanniter financial guidelines and good practices;
- Monitors partner expenses against budget, recommends changes where necessary (including re-vised budgets), and ensures funds are spent within the agreed timeframes;
- Checks budget availability and budget line allocation, ensuring full compliance with Johanniter anddonor procedures before any fund transfer? Ensures proper coding of vouchers in line with Johanniter Finance Procedure;
- Checks that all required procurement documents including quotations/offers, purchase orders, ten-der documentation, procurement memo, contract, invoices, receipts, works/services completion; certificates are submitted as supporting documents of vouchers;
- Assists in preparation of donor reports;
- Assists in preparation of internal and external audits;
- Reports immediately if any irregularity or signs of irregularities occur (fraud, corruption, etc.);
- Prevents and reports any financial and operational loss.

Budget Management

- Reviews and revises overhead and project budgets, budget revisions and extensions in compliancewith financial guidelines of donors and Johanniter;? 
- Monitors budgets, gives relevant advice concerning financial matters and informs Head of Mission, Project Coordinators and HQ desk officer regularly on financial status;
- Verifies and supports partner organisations with financial reporting;
- Preparatory reviews of proposals and grants agreements/contracts prior to submission to the do-nors/HQ including liaising with the programmes team ensuring programme proposal correlates with organisational budged and guidelines.

Administration? 

- Assists in the set-up and maintains a systematic hard and soft copy filing system for all financerelated administrative matters.

Other? 

- Represents Johanniter in relevant forums and networks;
- Regularly coordinates all above mentioned aspects with the Head of Mission and the Desk Officerand Controller in Berlin;
- Assists the country office team in translating guidelines and templates (take out if required);
- Supports Head of Mission in all other tasks.

Person Specification

Profession/Qualification:
- University Degree in Business Administration / Accountancy or equivalent degree OR relevant work expe-rience in similar position. 

Experience:? 

- At least 5 years of experience in accounting, financial management in the field of humanitarianaid / development cooperation;
- Experience in working with public donors;
- Ability to write reports and work instructions;
- Working experience in Ukraine is a plus.

Skills:? 

- Financial Management;
- Proficient user of accountancy and financial software; experience in SUN-Systems is a plus;
- Excellent reporting and computer skills;
- Fluency in English and Ukrainian and/or Russian with excellent verbal and written communicationskills;
- Knowledge of German is an asset; 
- Cultural sensitivity and team competence;
- Proven ability to work independently;
- Structured and dynamic work manner;
- Able to perform under pressure;
- Ability to issue constructive criticism.

Benefits

- Health insurance;
- Office in center metro Ukrainian Heroes(3 minutes) or Teatralna(8 minutеs);
- Official employment;
- Competitive salary and benefits;
- Opportunity to contribute to humanitarian work; 
- Travel reimbursements and per diem from  office to areas of implementation;
- Interviews done on rolling basis and can be finalized prior to the closing date;
- Salary payment 2 times a month;
- Salary will be according to Johanniter salary grid.