Finance Officer / Фахівець з фінансової роботи

Polish Humanitarian Action (PAH) is currently looking for Finance Officer to support PAH activities aimed to enhance localization effort.

General information

Organization: Polish Humanitarian Action (PAH), Warsaw-based international non-governmental organization with representation office in Ukraine.

Position: Financial Officer

Location: Ukraine (Kyiv)

Direct supervisor: Country Finance Manager

Job terms: Full-time, 12-month fixed-term contract with a 3-month probation period

Starting date: March 2026

About PAH:

Polish Humanitarian Action (PAH) is an international non-governmental organization providing humanitarian and development aid worldwide since 1992. So far, the interventions have been carried out in 46 different countries. By possessing long-standing expertise in the implementation of projects in WASH, FSL, Protection, as well as Nutrition and Education, PAH concentrates its global activities on ensuring sustainable development of regions suffering from consequences of armed conflicts, natural disasters, climate change and others humanitarian crises.

PAH has been present in Ukraine since August 2014 delivering humanitarian aid to the most vulnerable of the conflict-affected population. PAH provides assistance to internally displaced people, elderly, children and other vulnerable population groups. PAH is currently working in the sectors of FSL, protection, WASH and Shelter. For more information, please refer to: Homepage - Polska Akcja Humanitarna

 Purpose of the Position

• The Financial Officer provides support of implementing partners starting from onboarding till creation of finish report, providing capacity building with partner in finance questions. Take part in the in the allocation procedure, verifying costs booked in ERP system, supporting accountants in this respect. Working with of log-sheets of drivers and compiling monthly reports of petrol usage in context of projects.

Key responsibilities:                                                                                

• Conducting onboarding for partners regarding financial reporting and principles and terms of cooperation with PAH.
• Creating a BMT working tool (Excel file with logical formulas and automated fields) for partner reporting.
• Partner consultation on reporting
• Checking the primary documents and contracts of partners for compliance with the terms of the agreement with PAH and the absence of corruption schemes.
• Partner consultation on corrections and informing about the ways to correctly make changes to packages/vouchers.
• Acceptance of the partner's monthly reporting.
• Creation of a "Booking Note" on the partner's monthly expenses.
• Check the partner's expense plan, and if necessary, adjusting them with the partner.
• Ordering funds, according to the partner's needs according to the expense plan for the period.
• Conduct consultations for the partner on financial reporting issues and issues related to reporting.
• Conducting additional meetings with the partner, such as Capacity Building, preparing materials for the partner's further work, as an aid for the further development of PAH's Partnership activities.
• Checking the monthly route/report/checks submitted by the logistics team
• Creation of vouchers for the report book.
• Formation of reporting packages for the report book
• Verifying costs booked in Dynamics 365 Business Central, Excel, etc in terms of nature of expenditure, description, legibility.   

The successful candidate will be selected based on the qualification requirements described below:

• Preferably Diploma in finance/accounting/economics or other relevant field;
• Knowledge in the financial sector and experience in relevant positions (finance specialist, accountant), preferably in the non-governmental sector;
• At least 1 years of experience in financial processes under dynamic and challenging operating environments;
• Good understanding of accounting and finance procedures is a must (the candidates will pass a test);
• Proven ability to manage a complex and demanding workload;
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures;
• Results orientation;
• Highly developed interpersonal and communication skills;
• English (Intermediate), ability to write in English. 
• Written and spoken Ukrainian;
• Very good knowledge of Microsoft Office tools, promoted user of Excel (the candidates will pass a test);

What PAH offers:

• Opportunity to gain experience in a professional and flexible international NGO, one of the largest organizations in Central and Eastern Europe.
• Work in a dynamic and motivated team.
• Voluntary medical insurance fully covered by the organization.
• Free English language courses and other opportunities for professional growth.
• Full social benefits package in accordance with Ukrainian legislation.
• Flexible work arrangements.
• Access to confidential psychological support sessions when needed.
• Additional days off in observance of public and religious holidays in Ukraine.

 Equal Opportunities and Non-Discrimination

Our organization adheres to the principles of equality, respect for human dignity, and non-discrimination in accordance with the legislation of Ukraine.

We do not tolerate discrimination based on age, sex, gender identity, marital status, pregnancy, parental status, disability, health condition, race, skin color, ethnic or national origin, citizenship, language, religion or other beliefs, sexual orientation, or any other characteristic.

All candidates are assessed solely on the basis of their professional competencies and alignment with the position requirements.

 Employment of Persons with Disabilities

The organization is open to employing persons with disabilities and ensures equal opportunities to participate in the recruitment process.

If needed, we are ready to:

• provide reasonable workplace accommodation.
• adapt the recruitment process.
• consider flexible working hours or remote work arrangements;
• create safe and accessible working conditions in line with individual needs.

If you require any accessibility accommodations to participate in the recruitment process, please indicate this in your cover letter.

How to Apply

If you are interested in applying for this position, please send us the following documents prepared in ENGLISH:

• Short resume (max. 2 pages) including relevant information on your education and work experience.
• Indication of your availability to start your work for PAH.

 Only shortlisted candidates will be contacted for an interview and/or technical assessment.

Please note: due to the urgency to fill the post, recruitment will be done on the rolling basis, and PAH reserves the right to recruit before the deadline.

d for interviews.

Please note: due to the urgency to fill the post, recruitment will be done on the rolling basis, and PAH reserves the right to recruit before the deadline.