Finance and Administrative Officer

Job Title: Finance and Administrative Officer
Project Name: SADR II 
Job Type: Full-time
Location of Position: Kyiv, Ukraine (office)
Reporting to: Head of Board 
Remuneration: Fees are subject to negotiation in line with market rates
Indicative LOE/Time Frame: May 2026 - March 2027 (with possible extension)
Application Deadline: 6 May 2026

Application Instructions:
1. A cover letter is mandatory to be considered. Cover letters should effectively align your skills and experiences with the specific job responsibilities outlined in the position's description, demonstrating your aptitude and enthusiasm for the role, your daily fee and current availability.
2. Click the "Apply Now" link to upload your cover letter and CV in English.
3. Only successful candidates will be contacted. No phone calls please.
 
Alinea is an international development consultancy providing technical and management expertise that helps people improve their lives. Alinea works with governments, investors, companies, and communities to create lasting change. Over 39 years, Alinea has successfully delivered more than 1,000 projects worldwide. For more information, please visit Alinea International website.
Alinea International does not charge a fee at any stage of the recruitment and hiring process. All offers of employment or job opportunities with Alinea International that include any form of a request for payment of fees or collect information on bank accounts are fraudulent. Any requests for such payment or information should be refused and reported to your local law enforcement authorities for appropriate action and to Alinea International.
At Alinea International we value diversity, equity, inclusivity, accessibility and belonging in everything we do. We are an equal opportunity employer opposed to all forms of discrimination. We actively seek and encourage applications from people of diverse backgrounds recognizing that an inclusive workforce enriches our organization and achieves smarter, more innovative results.
Alinea is committed to the protection of children and vulnerable adults. Due to the nature of our work, all candidates will be subject to due diligence checks and extensive background checks where appropriate.
 
Project Description: The FCDO commissioned NGO EDGE to implement the project "Supporting Adaptive Defence Reform - II" (SADR-II), building on the foundations laid by its predecessor programme. The project forms part of the UK government's broader commitment to strengthening defence governance and institutional resilience in partner countries, in line with FCDO's wider security sector reform objectives.
 
About the Work: The Finance and Administrative Officer will play a central role in ensuring the smooth operational functioning of the SADR-II project, providing robust financial management, day-to-day administrative support, and rigorous compliance with FCDO donor requirements, contributing to the effective delivery of project activities.
 
Key Responsibilities: 
 
1) Financial Management
 
- Maintain accurate financial records in line with organisational and donor requirements 
- Process invoices, payments, and supporting documentation 
- Support budget compilation, expenditure monitoring, and burn rate analysis 
- Assist in preparation of financial reports for internal and donor reporting 
- Ensure proper filing and archiving of financial documentation 
- Support audits and financial verification processes 
 
2) Administrative Support
- Oversee office administration, including procurement of supplies and vendor coordination 
- Maintain asset registers and inventory tracking 
- Support contract administration (consultants, vendors, service providers) 
- Ensure proper document management (SharePoint / internal systems) 
 
3) Procurement and Compliance
- Support procurement processes in line with donor and internal procedures 
- Collect and maintain quotations, bids, and procurement documentation 
- Ensure compliance with value for money principles 
- Assist with due diligence and vendor verification processes 
 
4) Logistics and Operations
- Coordinate logistics for meetings, workshops, and events 
- Arrange domestic and international travel (flights, accommodation, per diems) 
- Support coordination across multiple project locations 
 
 
Qualifications and Experience:
 
- Bachelor's degree in Finance, Accounting, Business Administration, or related field 
- Minimum 3-5 years of relevant experience (NGO / donor-funded projects preferred) 
- Experience with donor compliance (FCDO, EU, USAID or similar) 
- Strong knowledge of financial procedures and documentation 
- Experience with procurement and administrative processes
- Strong organisational and administrative skills 
- Attention to detail and accuracy 
- Ability to manage multiple tasks and deadlines 
- Proficiency in MS Office (Excel, Word) 
- Experience with financial systems / accounting software (advantage) 
- Strong communication skills