Business/Executive Assistant to CEO

Business Assistant to CEO

About the company: 

With over 20 years in the German market, andagon people GmbH is the expert name in test automation. Being a part of a family-owned group of companies we excel in software testing, QA consulting, AI implementation, developing digital products, and QA career training through our Digital Academy. Our mission is to unlock the potential of businesses worldwide through the synergy of technology and human resources. We are known for our agile culture, flat organization structure, and H2H approach. We are expanding our offices throughout Germany and implementing the first steps towards internationalization. 

Be part of our ambitious journey to drive digital transformation with AI and expand globally with cutting-edge products, platforms, and strategic expertise.

Ready to make an impact? Join andagon today!

This position of a Business Assistant offers a fantastic chance to immerse yourself in German business culture and acquire significant experience within a European IT firm. You will handle a variety of administrative tasks connected to IT business development and communication. Your efforts will enhance business efficiency by offering timely support to the CEO, serving as her reliable "right hand" and main point of contact.

Location: remote 

Requirements:

• At least 5 years of proven work experience on administrative positions (desirably as a Personal/Business/Executive Assistant, or similar role)
• Languages: German B2+, English C1, Russian C1
• Ability to define issues, collect data, establish facts, and draw valid conclusions, summarize only the most important information
• Ability to keep track of multiple projects, provide “a helicopter view”
• Outstanding organizational and time management skills
• Familiarity with office services (Outlook, Microsoft Office, Notion, Asana, AI tools etc.)
• Stress resistance and getting things done approach
• Excellent verbal and written communication skills
• Ability to multitask and prioritize daily workload
• Discretion, confidentiality, and diplomacy
• Patience, tact, and a keen eye for detail
• A creative mind for problem-solving
• «Find a solution and take responsibility» mindset
• Advanced typing, note-taking, and recordkeeping skills

Responsibilities:

• Act as the point of contact among CEO, employees, clients, contractors, external partners
• Manage CEO’s dynamic and flexible calendar, set up internal and external meetings prioritizing them
• Help with planning personal tasks: medical checkouts, training & education, kids clubs, household chores, booking, etc.
• Control over timely and effective CEO’s participation in meetings, take short minutes/follow-ups
• Manage and prioritize information flow in a timely and accurate manner
• Coordinate task performance with other departments via E-Mails and Teams 
• Act as an intermediary for clients, and contractors via E-Mails, Telegram, WhatsApp etc.
• Participate in meetings with clients and contractors on behalf of CEO
• Make travel and accommodation arrangements
• Preparing correspondence on the CEO’s behalf – emails, presentations, reports etc. 
• Keep a track record of incoming inquiries on LinkedIn and answer them if necessary

We offer:

• An open, collaborative, dynamic and international culture
• Opportunity for personal and professional growth, supported by exciting challenges 
• An environment free of bureaucracy and corporate constraints – a culture where your opinion is highly valued and appreciated
• Challenging but exciting tasks and all the needed tools to achieve them
• Opportunity to attend professional events financed by the company
• Training programs, conferences, and seminars (including international)
• Awesome colleagues and pleasant working atmosphere
• Network-style culture — easy communications and access to clients
• Corporate celebrations and fun activities, some of them unforgettable
• Possible international on-site visits
• Competitive salary

If you are you a reliable personality with a positive result-oriented attitude and feel that this is a perfect role for you – please send your CV to: Відправити резюме  with the clause: I hereby consent that my personal data will be processed by andagon people GmbH with the purpose of recruiting for the position I am applying for.