Administrative Assistant
The Recovery and Reform Support Team (RST) at the Ministry of Economy of Ukraine (Ministry) is a group of Ukrainian professionals (non-civil servants) funded on a temporary basis through the Ukraine Recovery and Reform Architecture (URA) program that provides targeted technical support and assists the Ministry in the design and implementation of priority reforms. The RST will assist in filling capacity gaps in the design and implementation of priority reform strategies and programs while strengthening links and partnerships between the Ministry’s priorities and relevant donor support.
Main Duties, Responsibilities:
general daily office support;
assistance with administrative, budgeting and organisational duties;
support to networking activities and preparation of events;
liaison between the Ministry departments and the RST;
providing support to the recruitment process as RST Recruitment Committee Secretary;
providing support with business trips for the team;
systematization of information, creating forms and collecting data using Google forms, working with data in Excel;conducting internal and external surveys (360, NPS etc.);timely and high-quality fulfilment of given assignments;
ensuring smooth administrative and organisational operations of the RST office;
preparing informational notes and reports (quarterly reports for EBRD, half-year and annual reports to Ukrainian government);
conducting follow-ups of the meetings;
preparing minutes of meetings (e.g. steering committees);
providing translation/interpretation services, when needed.
Qualifications and skills:
Bachelor’s degree;
impeccable ethical standards;
excellent verbal and written communication and interpersonal skills;
team player with the ability to work independently if needed;ability to work under pressure with short timelines;
PC literacy (PowerPoint, Project, Excel, Word);
fluency inthe Ukrainian language and exceptional command of English.
Professional experience: Minimum 5 years of general professional experience, 1 year of experience in administrative positions.
Submissions must be prepared in English only and be delivered electronically by 11 October 2024 to Отправить резюме .
All submissions must include a completed Application Form, NDA Form, the candidate’s Curriculum Vitae and contact details for three referees who, if contacted, can attest to the professional and/or educational background of the candidate.
Only applications which have been submitted using the correct template and are fully completed will be considered.
Important notice: only Ukrainian nationals are eligible to apply; civil servants are not eligible to apply unless 6 months have elapsed since they left such employment.
Едуард Лаптєв
