Асистент/-ка з аудиту (Compliance Assistant)

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 43 країнах.

JOB PURPOSE
The Compliance / Audit Assistant contributes to:

(i) controlling, on a risk-based audit approach, the implementation of ACTED’s processes in compliance with ACTED’s guidelines, specific donor guidelines, best practices and national regulations in the relevant country; 

(ii) developing & actively contributing to action plans agreed with country coordination in order to mitigate the identified risks, and to cope with priorities, budget constraints and organizational context.
 S/He also provides technical support for donor external audits and due diligences preparation and follow up.
 S/He should comply and ensure compliance to the audit code of conduct.

DUTIES & RESPONSABILITIES
1. Internal Audit function
 Contribute to implementation of the ACTED standard guidelines and FLAT System at the capital, area and partner’s levels:

a) Control the monthly flow of documentation from the Field to the Capital office; Review documentation compliance level;
 b) Supervised by the Country Finance Manager in compiling, filing and checking all project
 related financial, logistics, administrative, HR, and programme information (including documentation from the areas and the partners) in the designated project Compliance FLATS folder on a monthly basis (FLA 01, FLA 02and FLA 03);
 c) Support in identifying the compliance issues by filling the compliance checklists (FLA 02);
 d) Draft the Monthly Compliance Report (FLA 04) and the Audit TITANIC and obtain the Country Director review and approval and send it to HQ.
Provide support to mitigate the high risks identified
 a) Provide technical support to the Finance, Logistics, Admin, Audit and Programme departments and participate to the action plan implementation to mitigate the risks identified on a monthly basis upon request of the Country Director.
2. External audit : contribute to the external audit and the due diligences preparation and follow up
 a) Participate to the preparation of external audits and due diligences in close collaboration
 with the HQ Audit Department, the Country Finance Manager and the Country Director;
 b) Draft of the External Audit preparation (AUD-01) and update the Project, FLAT & External Audit Follow-up (AUD-00);
 c) Contribute, in line with the Country Finance Manager in external audit preparation related to Implementing Partners expenses.
 d) Contribute, in close relation with the Country Director and the Country Finance Manager,
 to the audit, 
 e) Contribute to (i) the update of the External Audit Recommendations follow up (AUD-
 02) and (ii) the implementation of the recommendations from external audits;
 
3. Capacity building and Training
 a) Provide practical training for staff on specific areas of ACTED procedures in case of necessity;
 b) Contribute to dissemination and use of knowledge gained through audit activities
 (internal and external audits) among international and national staff;
 b) Participate in monthly coordination meetings to inform the team about the compliance issues and indicated problems.
4.Process improvement
 a) Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donors’ requirements and results of internal & external audits;
 b) Upon request participate to the drafting of specific policies.
5. Transparency
 a) Participate in minimizing risk of fraud and corruption by ensuring adherence to ACTED policies and procedures.

b) Upon request of the Country Director and/or the Audit Director, participate in Fraud cases investigations;
6. Other
 a) Provide regular and timely updates on progress and challenges to coordination and other team members;
 b) Warn the Country Director and HQ in case some major problems arise with a potential financial or reputational impact on the mission.
 c) On a monthly basis on checking and preparation of documents for donors compliance before donor report submission 

d) Provide Country Director and team with recommendations for internal process improvement

e) Check the internal processes and procedures for coherence with national law

Увага!Згідно чинного законодавства, при працевлаштуванні військовозобов'язані громадяни України зобов'язані надати військово-облікові документи та оновити свої військово-облікові дані.

Attention!Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд зарплат;
• 28 календарних днів відпустки на рік;
• Дружня мультикультурна команда;
• Комфортний офіс у центральній частині міста;
• Кар'єрний ріст;
• Медичне страхування після випробувального терміну (3 місяці).

_______________________________________________________________________________________________

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”