Administrative Assistant (EcoSec) – Kyiv – 864218

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has 18,000 staff worldwide. In 2014, the ICRC expanded its presence in Ukraine. We have over 900 team members working across the county in various professional fields.

About the job 

The ICRC Economic Security (EcoSec) Department seeks a highly capable Administrative Assistant to join our team in Kyiv. The EcoSec Administrative Assistant will be responsible for the information management of the team and providing administrative support . S/he acts as a reference person for EcoSec data collection, analysis and reporting, written protocols, correspondence, databases, and standard tools

Start date: Immediately

Your Tasks and Responsibilities

• Actively assist in bringing our projects and programs to life, ensuring they run smoothly and achieve their goals
• Use specialized tools to produce and update statistics, keeping data relevant and accessible.
• Independently draft, finalize, and polish correspondence, internal presentations, meeting minutes, and other key documents
• Manage complex secretarial tasks precisely, contributing to the team’s efficiency and organization.
• Enhance our unit’s effectiveness by creating or adapting tools and forms for data collection, registration, and reporting
• Coordinate the smooth flow of information, set and refine information management procedures, and ensure staff are fully briefed and trained
• Oversee and update collaborative spaces and databases, keeping our information accurate and well-organized
• Help gather and analyze monitoring data to align our work with objectives.
• Contribute valuable insights to internal reporting
• Translate documents and provide interpretation support as needed for internal use.
• Keep our files up-to-date and manage records with accuracy and care
• As needed, join the team in the field to support operational activities directly

What we offer you

• A great team to work with and an organization where you have an impact
• Employment contract according to Ukrainian labor law with flexible working arrangements 
• Competitive salary between UAH 51,000 and 74,000 (gross) before taxation
• Medical insurance for you and your depending family members
• Comprehensive onboarding and learning opportunities
• 20 days of annual paid leave
• Convenient office location in the city center

The ICRC is an equal-opportunity employer that prioritizes staff safety and security. We are committed to diversity and inclusion within our workforce and encourage qualified female and male candidates of all backgrounds, including candidates with disabilities to apply for the position. We also value our employees' professional growth and offer a supportive and inclusive work environment. For more information, visit the website http://www.icrc.org/.

About you

To be successful as an Administrative Assistant in the Economic Security (EcoSec) Department, you should possess the following qualifications and experiences and have the following characteristics:  

• Ukrainian citizenship or permanent residence permit in Ukraine
• High school diploma or equivalent training 
• 5 years of experience in a similar field 
• Experience working for an NGO or international organization is an asset
• Good command (spoken and written) of English and Ukrainian
• Very good computer skills 
• Self-motivated with a strong commitment to teamwork and humanitarian principles
• Flexible, enthusiastic, and willing to learn
• Ability to work independently, as well as effectively under supervision
• Ability to organize and prioritize multiple tasks
• Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment

Interested? Yes? THEN APPLY!

Please submit your English CV, along with your motivation letter and salary expectations, to the attention of the ICRC People and Culture Team. Please label your CV with your first and last names (First Name LAST NAME). In addition, please complete the compulsory ICRC questionnaire. The questionnaire is available through the following link: https://forms.office.com/e/APw3dvQMHJ. (Click on the link or copy the link into your internet browser.)

Your application will be considered only once you have completed the ICRC questionnaire and uploaded your English CV.

Application deadline:  25 November 2024

NOTE: Applications of the ICRC employees are accepted by 17 November 2024

Only candidates meeting the abovementioned criteria will be contacted to move forward in the recruitment process.

The ICRC reserves the right to re-issue the vacancy, cancel the recruitment process, offer a position at a lower grade, with an adjusted job description or different duration, or to recruit a candidate who matches the required profile before the deadline.