Executive Associate

Together, we build the future UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options. Explore what we offer: https://bit.ly/3fpqivR

Ansogningsperiode: 21. november 2024 til 5. december 2024.
 
 Functional Responsibilities
 
 This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.

 Summary of key functions: 

 •Effective and efficient functioning of UNOPS Ukraine Management Office
 •Effective communications and administrative support;
 •Successful collaboration and maintenance of strong relations between internal and external stakeholders;
 •Facilitation of knowledge building and management.
 
 Ensures effective and efficient functioning of the Management office focusing on achievement of the following results:
 
 •Support the Country Director in the administrative tasks related to the management of the UNOPS Ukraine Country Office, enhancing an environment of professionalism and teamwork at all times, and setting exemplary standards of conduct for the office team.
 •Manage efficiently and discreetly UACO Management office’s schedules and calendars, organizing official meetings in accordance with applicable protocol
 •Organize regular and ad-hoc meetings; prepare meeting agenda, minutes and summaries of actions to be taken; track progress on planned issues; follow-up with focal points.
 •Coordinate and/or organize visits of high level UNOPS, UN, and Partner Organization officials.
 •In cooperation with the admin team, support and provide input for the organization of  special corporate events, such as luncheons, receptions, dinners for high-level invitees from international missions, governments, UN agencies, governmental/non-governmental organizations and other partners.
 •Help the Management Office to establish and maintain an effective network and exchange of information with internal and external partners.
 •Organize and ensure effective communication systems for the Management Office and for the Office in general with internal interlocutors and external partners.
 •Ensure adherence to appropriate protocol and correspondence guidelines as well as by the Office team when communicating with Government and other external partners;
 •Be the protocol and liaison focal point between UNOPS Ukraine and the UN Resident Coordinator’s Office in Ukraine.
 •May have ad-hoc designated transactional role in OneUNOPS/Enterprise system

Education/Experience/Language requirements
 
 Education
 
 •High School Diploma is required
 •Bachelor’s degree preferably in Business or Public Administration, or related fields may be accepted in lieu of years of experience.
 
 Experience 

 •With a high school diploma, 6 years of experience in providing support to the senior management in general business administration
 •Experience in public relations and communication with senior officials, representatives of the diplomatic missions and NGOs is desirable.
 •Knowledge of UN rules and regulations, government directory, NGOs, UN agencies, embassies, other offices, etc. is desirable.
 
 Language requirements
 
 •Fluency in written and oral English and Ukrainian is required.
 •Knowledge of another UN working language is desirable.
 
 This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.

Conract type, level and duration
 
 Contract type: ICA
 Contract level: Local ICA Support
 Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
 
 For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx