Administrative Support Specialist
В офісі/на місці
Повна зайнятість
Bayer Ltd, International company open the vacancy of
Administrative Support Specialist
Responsibilities:
- Provides high level secretarial and administrative support to National Sales Manager and Sales team: prepares orders, reports, letters, inquiries other documents; screens and responds to incoming correspondence, inquiries, and phone calls.
- Organizes manager’s working hours (telephone conferences, internal and external meetings) and is in charge of his operating schedule (calendar). Manages signature process, pre-screens documents, submitted for signature.
- Plans and organizes business trips (orders tickets, car rental, accommodation, elaborates agenda of the visits), provides visa support and prepares business trip orders, advance and expense reports after the trips to be handed to the accounting department.
- Participates in organization and preparation of meetings, handles and distributes minutes of the meetings and follows up on the taken decisions, if necessary.
- Administrative support and travel coordination for Sales Team of Consumer Health Division
- Organization and monitoring of corporate and business events in the Division
- Preparation of documents for transmission to the accounting department (bills, invoices, contracts, advance report, etc.) on the matters related to managers' and Sales Team activities. Coordination of working processes in different business systems (SAP, 1C, Smartbuy etc.)
- Maintains confidential information.
- Keeps up with all the company policies, procedures, instructions, memos, internal orders, rules and decrees, which apply to his/her daily work.
General requirements:
- University degree
- Excellent skills in communication in Ukrainian, Russian and English
- Strong organizational skills and ability to coordinate cross-functional tasks
- Convincing and sensitive in relationship to internal and external partners
- Ability to negotiate (written and oral) in English
- Ability to work independent, self-initiative taking, reliable, strong organization skills. resilient and flexible
- Core competencies: Customer focus, Collaboration and Plans&Align
If you are the person that fulfills the requirements above, please send your CV in English to e-mail: Відправити резюме
Sending you CV to the mentioned E-mail you agree for the processing and usage of your personal data in accordance with the Rules of Confidentiality
Please, note that only the shortlisted candidates will be contacted.
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