Remote Office Manager (part-time)

We are Teiva Systems, a trusted ServiceNow provider with more than 15 years of team experience developing products in collaboration with our clients.

With the guidance of our experts and moderators, we collaborate with clients throughout the entire ideation, business validation, and development process, following a well-defined approach. Teiva Product Incubator is a dedicated space for clients’ business goals and ideas. Our services extend beyond idea generation. We also assist in enhancing and accelerating existing products.

Our clients seek to save costs by swiftly validating ideas, generating additional revenue, expanding their resources, or implementing winning go-to-market strategies. In that case, Teiva Incubator is the ideal partner.

We are hiring the best talents to work in Teiva Systems. We work with enterprise-level companies from the USA, UK, Switzerland, Germany, and other EU countries. Our team locations are Europe, Canada, the USA, and the Philippines.

We are looking for a Remote Office Manager to join our Teiva Systems Team!

Key Responsibilities:

1. Business Trip Coordination:

• Plan and book transportation (flights, trains, transfers) and accommodation for employees.
• Ensure all travel arrangements align with company policies and budget requirements.
• Provide detailed itineraries and support employees during their trips.

2. Corporate Event Management:

• Organize and coordinate corporate events, including team-building activities, holiday parties, and company meetings.
• Handle event logistics, such as venue selection, catering, and technical setup.
• Manage communication related to events, including invitations and RSVPs.

3. Employee Birthday Celebrations:

• Track employee birthdays and arrange appropriate greetings or celebrations.
• Coordinate and send gifts or organize virtual/in-person acknowledgments.

4. Corporate Merchandise Development:

• Assist in the design and ordering of corporate merchandise (e.g., branded apparel, office supplies).
• Work with vendors to ensure timely production and delivery of merchandise.
• Manage merchandise inventory and distribution.

5. Training Center Support:

• Coordinate training sessions, workshops, and other educational programs.
• Handle registrations, prepare materials, and ensure smooth operation of training events.
• Provide logistical support for trainers and participants, including scheduling and communication.

Requirements:

• Good level of English (both - written and oral);
• Proven experience as an office manager, administrative assistant, or similar role.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication skills, both written and verbal.
• Proficiency in using office software (e.g., Microsoft Office, Google Workspace) and virtual meeting platforms (e.g., Zoom, Teams).
• Ability to work independently and manage time effectively in a remote setting.
• Experience in event planning, travel coordination, or corporate communications is a plus.

Benefits:

• Flexible working hours with the ability to work remotely.
• Opportunity to be a part of a collaborative and supportive team.
• Professional development opportunities and exposure to various facets of business operations.