HR Recruitment Officer

Position Summary

Momentum Wheels for Humanity (MWH) seeks an HR Recruitment Officer to provide HR and administrative support for the five-year USAID Rehabilitation for Ukraine (Rehab4U) Activity. The HR Recruitment Officer will facilitate local recruitments, manage and maintain recruitment and personnel files, and liaise with MWH’s payroll provider to ensure accurate and complete payroll processing and reporting. The HR Recruitment Officer will also support the HR and Administration Manager and other operations and logistics staff with day-to-day administrative support tasks.

About Momentum Wheels for Humanity

Since 1996, Momentum Wheels for Humanity has increased access to mobility and improved the quality of life for children, teens, and adults with physical disabilities in more than 50 low- and middle-income countries. We build and strengthen rehabilitation services within health systems through training and capacity building, policy and standards development, and supply and distribution of wheelchairs and other life-changing equipment. For more information, visit https://momentum4humanity.org/. 

Expected Duties and Responsibilities  

Reporting to the HR and Administration Manager and Director of Finance and Grands Management or other designated staff, the HR Recruitment Officer shall assume the following specific responsibilities for the length of the consultancy:

Key Responsibilities:

1. Recruitment and Talent Acquisition (80%)

• Work closely with the HR and Administration Manager to understand staffing needs and develop strategies to enhance recruitment effectiveness.
• Build and maintain a talent pipeline for critical positions by identifying potential candidates, maintaining a database of qualified individuals, and developing relationships with recruitment agencies and professional networks.
• Organization and conduct of the recruiting process:
• Develop and execute recruiting plans to identify qualified candidates.
• Source, screen and evaluate candidate applications.
• Develop and maintain an effective network of contacts to source potential candidates.
• Evaluate candidates’ qualifications and match them to job requirements.
• Organize and conduct recruitment interviews and assessment processes.
• Develop and implement selection criteria for potential candidates
• Manage all recruitment-related activities and administrative tasks.
• Keep up to date with current recruitment trends and best practices.
• Prepare and present reports on recruitment activities.
• Advise hiring managers on recruitment matters and provide guidance on candidate selection.
• Monthly HR and Recruitment Reports.

2. Administrative work (20%)

• Manage mailboxes, shared folders and all recruitment tools in accordance to agreed record management guidelines.
• Ensure candidate information in the recruitment tracker is updated to provide accurate recruitment data for Employee Database, Monthly Reports and other reports requested.
• Collaborate with other colleagues’ strands on team activities and initiatives.
• Perform other related duties as required and assigned.

3. Contract Management and Compliance

• Prepare draft agreements for local employees and consultants, ensuring that contracts meet both organizational policies and local labor laws.
• Regularly review contracts and job descriptions to ensure they reflect current roles and responsibilities, aligning with organizational goals and objectives.
• Prepare a draft of all documents necessary for the facilitation of agreement changes that are required for local staff contract updates 

4. Employee Data Management

• Implement well-organized personnel filing system, both physical and electronic, ensuring that employee records are up-to-date and accessible.
• Ensure that employee data is managed in compliance with data protection regulations and MWH's confidentiality policies.
• In collaboration with HR and Administration Manager develop and maintain HR metrics (e.g., turnover rates, hiring time, employee satisfaction, etc.), providing regular reports to senior management to support strategic HR decision-making.

Minimum Qualifications

• Bachelor’s degree in a relevant field, including human resources, accounting, business administration, or another related field
• At least three years of project-based HR or operations experience, preferably within the Ukrainian non-profit sector 
• Knowledge of USAID and/or other international donors' operational and recruitment procedures
• Strong attention to detail and ability to work as a team member with minimal supervision
• Ability to organize and develop effective filing systems and manage databases
• Excellent interpersonal, written, and verbal communication skills 
• A flexible and problem-solving approach
• Good computer skills with proficiency in Microsoft Office and Outlook, Zoom, and Skype
• Written and spoken fluency in Ukrainian
• Strong written and spoken fluency in English 

 Preferred Qualifications

• Demonstrable experience supporting HR and administrative functions, including recruitment, onboarding, personnel file management, and office administrative support strongly preferred 
• Experience working with national and/or international NGOs, and/or multilateral organizations is a benefit

How to Apply

Please submit a cover letter and resume in PDF format and in English to Відправити резюме by December 15,2024. Please include “Application for HR and Administration Officer: YOUR NAME” in the subject line. Applications will be considered on a rolling basis.

Momentum Wheels for Humanity is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Momentum Wheels for Humanity encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status. Persons with a disability who are equally qualified for the position will receive first review priority.