Administrative Officer

Polish Humanitarian Action (PAH) is currently looking for Administrative Officer to support the whole administrative activities of the mission.

General information:

• Organization: Polish Humanitarian Action (PAH), Warsaw-based international non-governmental organization with representation office in Ukraine
• Position: Administrative officer
• Location: Kyiv
• Job terms: full-time
• Type of job: Labour contract
• Starting date: ASAP
• Duration: 12 months

About PAH:

Polish Humanitarian Action (PAH) is an international non-governmental organization which since 1992 has been providing humanitarian and development help worldwide. So far, the interventions have been carried out in 46 different countries. By possessing long-standing expertise in the implementation of projects in Water, Sanitation and Hygiene, Food Security and Livelihoods, as well as Nutrition and Education, PAH concentrates its global activities on ensuring sustainable and stable development of regions suffering from the consequences of armed conflicts, natural disasters and other humanitarian crises.

PAH has been present in Ukraine since August 2014 delivering humanitarian aid to the most vulnerable of the conflict-affected population. PAH provides assistance to internally displaced people, elderly and single mothers, working in the sectors of food security protection and livelihoods. PAH Ukraine is currently expanding programming from humanitarian to both early recovery and development-oriented interventions that provide sustainable livelihoods opportunities to the affected population.

For more information, please refer to www.pah.org.pl.

Key Duties and Responsibilities:

• Completing and storing documentation;
• Coordinating cooperation between internal departments; 
• Providing support to expats, managing visas;
• Arrangement of meetings, workshops, conferences, team buildings;
• Procurement, management of assets, services
• Supporting the department in ongoing work;
• Cooperation with external entities in the field of content;
• Information flow management;
• Business trip assistance;
• Contract management;
• Manage databases;
• Coordinating the archiving of documents;
• Translation when needed;
• Managing the work process of cleaning personnel;
• Managing guest houses in cooperation with Logistics Department;
• Taking care of office needs;
• Supporting HR team in passing donors audits;
• Carrying out other tasks assigned by the supervisor.

Administrative officer will be selected based on the qualification requirements described below:

• Higher professional education in the relevant field of study (master’s degree, specialist);
• Professional experience of more than 1 year;
• Work experience in international or local NGO will be an advantage;
• Excellent verbal and written communication skills in English (is a must) and Ukrainian;
• Good interpersonal skills;
• Strong drafting, analytical, and research skills
• Good working knowledge of Microsoft Office and Google Apps;
• Good organizational skills and discretion with confidential information;
• Proven ability to handle challenging workload;
• Ability to work independently and proactively.

What PAH offers:

• Work experience with the professional and flexible international NGO, which is one of the largest NGOs in the Central-Eastern Europe;
• Work in a dynamic and motivated team;
• Possibility to contribute to the development of protection programming of PAH;
• Competitive salary.

How to apply:

If you are interested in applying for this position, please send us the following documents prepared in ENGLISH:

• Short resume (max. 2 pages) including relevant information on your education and work experience;
• Short cover letter;
• Indication of your availability to start your work for PAH;
• Three references.

Only short-listed candidates will be contacted and invited for interviews.

Please note: due to the urgency to fill the post, recruitment will be done on the rolling basis, and PAH reserves the right to recruit before the deadline.