Database Officer

Medicos del Mundo (MdM) is an independent international movement of active campaigners, who provide care, bear witness, and support social change. MdM campaigns for a world without any barriers to healthcare, a world in which health is recognized as a fundamental right.  Medicos del Mundo is the Spanish division of the international MdM Network implementing emergency response and development programmes in Ukraine.  MdM Mission in Ukraine was established following the emergency assessment conducted in April 2015 and focused on changes in the availability of and access to healthcare, particularly for the most vulnerable groups of the population, including the elderly and people with chronic diseases.  One of the main goals of MdM is ensuring and extending the access of the Ukrainian population to timely and quality primary healthcare (PHC), Sexual and Reproductive Health (SRH) and Mental Health and Psychosocial Support (MHPSS) services, and Gender Based Violence (GBV) prevention. In Chernihiv, Chernivtsi, Kharkiv, Kyiv and Zaporizhzhia Oblasts MdM is targeting the most vulnerable communities through the mobile outreach unit approach, covering locations that have been affected by the hostilities or hosting large numbers of Internally Displaced People in the situation when the health system has been severely disrupted and overloaded during the war.

Main objectives of the position 

The growing complexity of the MdM operations in Ukraine makes the cross-functional program monitoring and evaluation, as well as accountability and learning management tasks increasingly important to be able to ensure the quality of MdM’s programming. The overall objective of the Database Officer will be to manage and analyze the existing databases across MdM projects to support quality programming and accountability towards beneficiaries, donors and other stakeholders. Under the supervision of the Data Manager, the Database Officer will contribute to the data management, taking an active role in the transforming data into the analysis for the Ukraine mission’s programming and advocacy.  

 The holder of this position is expected to have strong analytical and organizational skills, to ensure that all deliverables are produced in a quality and timely manner. The Database Officer will maintain regular contact with all staff involved in the monitoring and evaluation of projects and will assist the mission with all the tasks related to assessments, researching, gathering and analyzing complex data to identify trends, and provide evidence for planning.  

 Data Management and Reporting: 

• Determine the primary data and information elements that are required internally and externally to support the project 
• Lead the implementation of the Activity Info application on the mission level 
• Design, develop and manage databases, dashboards and other data tools 
• Understand, document, and ensure the quality of high-value data for accuracy, consistency and comparability 
• Consolidate operational information on a regular schedule to support analysis and design and implement sustainable information management and dissemination systems for data collections 
• Develop and implement proper backup, restore, data validation, and security procedures to ensure data integrity and availability 
• Propose and implement upgrades to the database webpage, data entry and data storing systems 
• Revise the guidelines of using database ensuring clarity and explicitly in terms of using the database and provide visual guidelines 
• Contribute new ideas for improving the design and the data engine, quality and timeliness of current issues. Develop ways of communicating messages and transforming it into web-based products. 

 Data Analysis 

• Act as a focal point/central instrument for the collection, analysis and dissemination of information relevant to the project activities. 
• Organize, design and carry out the evaluation and analysis of datasets related to the project. 
• Develop data standards and advise on the application of these. 
• Understand, document and ensure the quality of high-value data for accuracy, consistency and comparability. 

 Visualization/Reporting 

• Produce and update information products such as maps, charts and infographics by turning data into graphical products to convey messages and a storyline as well as support strategic and operational decision-making. 

  Training/Technical Support 

• Provide training on data collection and input, information systems and standards to colleagues, which may include visit of field offices to provide training and technical support as well as online training. 
• Provide maintenance and end user technical support in issues relating to the database use and administration, including troubleshooting for data entry and access to the existing database. 

 This list of activities is not exhaustive and may change depending on the situation. 

 Hierarchical & Functional links 

 Hierarchical link: Data Manager 

Functional link:  Field Coordinators, Grants Coordinator and Health and MH PSS Coordinators 

 Based in Kyiv or Kharkiv, with possible visits to other locations 

Background of the candidate 

Humanitarian experience 

Humanitarian experience will be an advantage 

IT 

Excellent knowledge of Microsoft Office, Power BI, Access, KoBo tools, data analytical software, etc. 

Language 

English, Ukrainian (both written and spoken), Russian is an asset 

Driving licence 

No 

Skills required:  

• Master’s degree in Information Systems and Technologies, Computer Science, or other relevant fields. 
• Demonstrated, at list 2 years’ experience in leading the Database Officer/Analyst and information management functions, as well as data collection, data storage and protection, management, search, sharing, transfer, querying, updating, data analysis and visualization programs and tools (Excel, Power BI, Access, KoBo tools ect.) 
• Familiarity with M&E and Accountability requirements of key institutional donors will be an asset 
• Strong grasp of all stages of program cycle management and quality standards in humanitarian programming, safeguarding and accountability management will be highly appreciated. 
• Proven experience with qualitative and quantitative data collection and/or visualization, and analysis methodologies 
• Strong organizational, critical analysis and problem solving skills 
• Ability to work in structured manner and independently with limited oversight 
• Ability to work quickly, under pressure, and with short deadlines 
• Necessity to manage priorities and to adapt them daily according to the context, 
• Excellent communication skills, including spoken and written English 

Personal skills required: 

• Ability to listen and share ideas and opinions 
• Excellent writing and analytical skills 
• Ability to communicate effectively with informants and contacts from widely-varied organizations and agencies 
• Cultural sensitivity and ability to work in a multi-cultural environment 
• Team player 

 All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, sexual orientation, national origin, disability, or age.

To apply:

• Send CV + cover letter;

We offer:

• Fixed term contract;
• Salary according to the MDM salary Grid;
• Medical insurance.
• Full -time job

Every application unanswered within 15 days after deadline must be considered as desestimated.

https://www.facebook.com/mdm.ua.no

This job description can be modified according to changes in MDM activities or in the context. It can be amended at any time after mutual consultation, in order to fit the requirements of the programs.