Procurement Officer (Maternity leave position)

General responsibilities

• Ensures compliance with global and local guidelines for procurement.
• Process and coordinates purchase processes according to global and local procedures and thresholds. 
• Establish and negotiate contract terms and conditions and maintain favourable supplier relationships.
• Processes contracts and Purchase orders with local and international suppliers.
• Prepare and maintains full purchasing records, invoice packages.
• Executes procurements plans.
• Ensures that record keeping system is maintained according to NPA guidelines.
• Assist in booking of travel and accommodation requirements for staff and official visitors.
• Ensures all procurements are fully documented and filing system is well organized and documents are uploaded to SharePoint.
• Other duties and tasks assigned by the immediate supervisor.

 Specific duties

• Processes procurements in Agresso system.
• Keeps professional communication with Local and International suppliers.
• Evaluates the performance of suppliers.
• Executes customs clearing process and coordinates transport of internationally procured goods and equipment.
• Conducts Watchdog and similar scanning of suppliers.
• Keeps updates Suppliers list.
• Maintains and keeps preferred and pre-qualified supplier’s lists.
• Publishing Tenders and engaging in Bid committee processes
• Requesting, collecting, analyzing and comparing supplier’s quotes/bids
• Assisting programmes and departments in procurement planning
• Assisting and guiding field offices staff in local procurements, monitoring, closing and archiving processes.
• Facilitate Tax and Customs exemptions and follow up on related requirements for NPA.
• Facilitate airport and security clearances as well as various Ministries (pre)approvals.
• Providing inputs on procurement status to Logistics Manager 
• Following up on payments to Suppliers
• Providing Long-term Agreements for highly demand services and goods
• Building capacity of field and other staff on procurement principles
• Evaluates local and international suppliers, their products, and prices to obtain the best value for money and conduct regular market surveys

Qualifications:

Education:

• University degree/diploma in a relevant field 
• Good knowledge of English and Ukrainian - both speaking and writing
• Good computer skills

 Experience:

• Two years or more experience within the humanitarian sector 
• Two years or more experience in the relevant logistic field
• Previous work experience in insecure environments and able to work effectively under difficult conditions.
• Experience with ERP or similar software for procurement.
• Experience in importation and customs procedures.

Personal Competencies:

• Strong communication and interpersonal skills 
• Systematic and organised in approach, including accuracy, consistency, and attention to details, tenacity, and the ability to work under pressure.
• Ability to meet deadlines and work calmly under pressure with limited supervision.
• Excellent health

Additional Considerations:

The Procurement Officer is to abide by the policies and personal code of conduct set by the Norwegian People’s Aid (NPA) and represent the organisation in a loyal and responsible manner.

Deadline for application - 29/11/2024