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Procurement Officer (Maternity leave position)

82 000 ₴   GROSS
Norwegian People's Aid
2 дні тому
11 листопада 2024
КиївО. Кониського 15р-н. Шевченківськийметро Вокзальна
В офісі/на місці
Повна зайнятість
Безкоштовне навчання
Додаткові вихідні
Медичне страхування
Офіс в центрі
Офіс з бомбосховищем

General responsibilities

  • Ensures compliance with global and local guidelines for procurement.
  • Process and coordinates purchase processes according to global and local procedures and thresholds. 
  • Establish and negotiate contract terms and conditions and maintain favourable supplier relationships.
  • Processes contracts and Purchase orders with local and international suppliers.
  • Prepare and maintains full purchasing records, invoice packages.
  • Executes procurements plans.
  • Ensures that record keeping system is maintained according to NPA guidelines.
  • Assist in booking of travel and accommodation requirements for staff and official visitors.
  • Ensures all procurements are fully documented and filing system is well organized and documents are uploaded to SharePoint.
  • Other duties and tasks assigned by the immediate supervisor.

 Specific duties

  • Processes procurements in Agresso system.
  • Keeps professional communication with Local and International suppliers.
  • Evaluates the performance of suppliers.
  • Executes customs clearing process and coordinates transport of internationally procured goods and equipment.
  • Conducts Watchdog and similar scanning of suppliers.
  • Keeps updates Suppliers list.
  • Maintains and keeps preferred and pre-qualified supplier’s lists.
  • Publishing Tenders and engaging in Bid committee processes
  • Requesting, collecting, analyzing and comparing supplier’s quotes/bids
  • Assisting programmes and departments in procurement planning
  • Assisting and guiding field offices staff in local procurements, monitoring, closing and archiving processes.
  • Facilitate Tax and Customs exemptions and follow up on related requirements for NPA.
  • Facilitate airport and security clearances as well as various Ministries (pre)approvals.
  • Providing inputs on procurement status to Logistics Manager 
  • Following up on payments to Suppliers
  • Providing Long-term Agreements for highly demand services and goods
  • Building capacity of field and other staff on procurement principles
  • Evaluates local and international suppliers, their products, and prices to obtain the best value for money and conduct regular market surveys

Qualifications:

Education:

  • University degree/diploma in a relevant field 
  • Good knowledge of English and Ukrainian - both speaking and writing
  • Good computer skills

 Experience:

  • Two years or more experience within the humanitarian sector 
  • Two years or more experience in the relevant logistic field
  • Previous work experience in insecure environments and able to work effectively under difficult conditions.
  • Experience with ERP or similar software for procurement.
  • Experience in importation and customs procedures.

Personal Competencies:

  • Strong communication and interpersonal skills 
  • Systematic and organised in approach, including accuracy, consistency, and attention to details, tenacity, and the ability to work under pressure.
  • Ability to meet deadlines and work calmly under pressure with limited supervision.
  • Excellent health

Additional Considerations:

The Procurement Officer is to abide by the policies and personal code of conduct set by the Norwegian People’s Aid (NPA) and represent the organisation in a loyal and responsible manner.

Deadline for application - 29/11/2024


 

Yuliia

Norwegian People's Aid
Перевірена

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