Senior Compliance Officer

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 43 країнах.

Mission

Under the authority of the Country Trasparancy and Compliance Manager, Deputy Trasparancy and Compliance Manager    facilitates the implementation of ACTED’s compliance process and in the Capital  office in Kyiv 

S/He also provides technical support for donor external audits / leads external audits.

 S/He also provides technical support for internal audits / leads internal audits.

 S/He provides technical support and capacity building to the staff to implement the action plan and address the issues.

FUNCTIONS 

1. Facilitate the implementation of the ACTED standard guidelines and FLATS System for the  Capital Office  ( Monthly     Compliance Report Focal point ) 
2. issue the inputs and attachments for Monthly Compliance Report (FLA-02, FLA-05, FLA-06, AUD-05, updates for AUD-06)
3. Provide technical support to the Finance, Logistics, Admin, Audit and Programme departments and participate to the action plan implementation to mitigate the risks
4. Alert when needed and suggest action plans to improve system, process, and/or practices
5. Control the monthly flow of documentation from the Area to the Capital office
6. Control program documentation workflow from the field to the Capital office
7. Coordinate Authorized Signatures Table
8. Active participation in updating centralized knowledge and documents database and arch) 
9. Conduct partner analysis and due diligence processes to ensure compliance with ACTED’s standards and policies
    i) Provide assistance on legal matters, offering advice on legal issues related to ACTED's activities.hives
10.  
11. Facilitate internal and external audits preparation, conducting and leading internal audits:
12. Contribute to the preparation of external audits
13. Contribute to drafting responses for external audits draft reports
14. Preparation and conducting internal audits, according to AUD-06

Training, lessons learnt and best practices:

1. Conducting trainings for the Staff and Partners,
2. Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff in the Capital and in bases,
3. Actively acquire for the best practices to improve ACTED processes.

Team work:

Participate in positive working environment and good team dynamics among ACTED Ukraine staff.

1. Other:
2. Active participation in internal communication within T&C Team
3. Active participation in trainings, suggested by immediate supervisor
4. Perform any other related activities as assigned by immediate supervisor

KEY PERFORMANCE INDICATORS

• % of attachments for Monthly Compliance Report submitted on time
• % of internal audits conducted and finalized on time, according to AUD-06
• % of documents for external audits prepared on time
• % of Authorized Signatures Tables prepared on time
• % of FLATS documentation scanned on time
• % of FLATS documents handled to Capital office on time
• % of partner analysis and due diligence activities completed on time
• % of legal consultations and assistance provided on time

TECHNICAL SKILLS

• Leadership
• Decision making and problem solving 
• Achieving results 
• Partner analysis and due diligence
• Consulting on legal matters

Увага!Згідно чинного законодавства, при працевлаштуванні військовозобов'язані громадяни України зобов'язані надати військово-облікові документи та оновити свої військово-облікові дані.

Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд зарплат;
• 28 календарних днів відпустки на рік;
• Дружня мультикультурна команда;
• Комфортний офіс у центральній частині міста;
• Кар'єрний ріст;
• Медичне страхування після випробувального терміну (3 місяці).

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”