Senior Projects Support Officer

Location:

Kyiv, Ukraine, with in-country travel (up to 30%)

Contract duration:

6-month contract (starting ASAP), potential to renew based on funding

Contract Type:

Consultancy contract

Open to:

National candidates

Salary:

Senior Officer level within the salary grid (N-E-1 level)

Reporting to:

Project Development & Partnerships Coordinator (line manager); Protection & GBV Coordinator (technical / dotted line)

Direct Reports:

None

About us: 

ActionAid is a global federation working for a world free from poverty and injustice. ActionAid’s Regional Office for Eastern Europe was established in Kyiv in 2022 and is covering projects in Ukraine, Romania, Poland, Moldova and Georgia. ActionAid works through a wide range of national & local partner organisations in the nexus, prioritising young people’s leadership, civil society development, women’s rights and leadership, the protection of at-risk groups and minorities, as well as humanitarian assistance.

Role Overview

The Senior Projects Support Officer is based in Kyiv and supports the Project Development & Partnerships Coordinator across proposal development and partnership management, as well as provides hands-on support and project management, working in close coordination with the Programs Department and Technical Leads. A dotted reporting line to the Protection & GBV Coordinator who ensures protection considerations are reflected across the post-holder’s work.

1. Partnership Management Support (35%)

• Act as a day-to-day point of contact for partner organisations on routine requests, follow-ups, and documentation.
• Implement partner Due Diligence and capacity assessments, in cooperation with the line manager.
• Assist in the drafting and follow-up of partnership agreements (MoUs, sub-grant agreements) under the guidance of the line manager.
• Help organise partnership review meetings, take minutes, and follow up on agreed actions.

2. Proposal Development Support (20%)

• Contribute to the drafting of concept notes, proposals, logframes, narratives, and budgets, gathering inputs from internal teams and partners.
• Conduct background research, donor mapping, and basic stakeholder analysis to inform proposal design.
• Maintain the proposals and grants tracker.

3. Project Implementation Support (30%)

• Support the day-to-day implementation of selected smaller-scale projects, tracking activities, deliverables, and timelines.
• Help prepare and update project workplans, monitoring schedules, and basic spending tracking, in coordination with finance and MEAL.
• Assist project teams and partners in flagging risks, delays, or compliance issues to the line manager.
• Coordinate closely with the Protection & GBV Coordinator and other Technical Leads to reflect protection and quality considerations in projects.
• Contribute and lead, when necessary, internal and donor narrative reporting and conduct field visits to support implementation and capture lessons learned.

4. Other Tasks (15%)

• Support the organisation of partner consultations, workshops, and validation meetings (logistics, agendas, minutes).
• Support the organisation with presence and representation at relevant events, workshops, and conferences. 
• Translate documents and meeting content between English and Ukrainian as required.
• Promote and uphold the organisation’s ethics, safeguarding, code of conduct, feminist values and rights-based approaches in all interactions.

Key Competencies and Qualifications

Essential

• Bachelor’s degree in social or political sciences, international development, humanitarian affairs, law, or a related field. 
• 2-3 years of relevant experience in project support/management, partnerships, or programme coordination roles, preferably in the humanitarian or development sector.
• Experience contributing to donor proposals and reports.
• Experience working with civil society partners or local NGOs.
• Strong organisational skills and attention to detail; ability to manage multiple tasks under tight deadlines.
• Excellent written and spoken English and Ukrainian.
• Proficiency in MS Office (Word, Excel, PowerPoint).

Strong asset

• Demonstrated experience and training in protection (general protection, GBV, child protection, case management, or protection mainstreaming), women’s rights/gender equality, and/or social movements, particularly with feminist and intersectional approaches.
• Familiarity with major institutional donors (e.g., ECHO, EU, UN agencies, development agencies).
• Familiarity with Ukrainian public registries and verification tools (e.g., YouControl, Opendatabot).
• Experience in the Ukrainian humanitarian or development context.

(The responsibilities of this position are subject to change as required by the rapidly evolving context.)

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This offer is contingent upon pending funding applications for the role.

All offers of employment will be subject to satisfactory references and appropriate screening checks,which can include criminal records and terrorism finance checks. ActionAid Eastern Europe also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from jobapplicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexualharassment during employment, or incidents under investigation when the applicant leftemployment. By submitting an application, the job applicant confirms his/her understanding of theserecruitment procedures. 

Due to high volumes of applications received, we can only correspond with short-listed applicants. Should you not have received feedback on your application within two weeks of the closing date, please consider your application as unsuccessful. 

ActionAid will not consider unsolicited candidates from recruitment agencies. 

ActionAid reserves the right to modify, re-announce, or withdraw any of our vacancies at any time.

ActionAid is committed to recruiting candidates who promote ActionAid’s SHEA and Safeguarding policies and values and will only recruit candidates who are committed to SHEA and Safeguarding and ActionAid’s values, thereby helping to create safer working cultures.

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