Procurement Officer

The Procurement Officer will report to the Head of Procurement. As part of the Procurement Section, the Procurement Officer will contribute to the efficient and effective implementation of the tasks of the Procurement Section and the Mission Support Department.

Duties and Responsibilities

The Procurement Officer will be required, in accordance with the EUAM Ukraine Mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine, to perform the following tasks:

• Assist the Head of the Procurement Section on contracting and procurement issues and drafting procurement related documents including but not limited to Contract Notices, Invitation to tenders, Instruction to tenderers, Contracts, Opening Reports, Evaluation reports, Award Notices;
• Use legally established professional, transparent and competitive procurement policies and procedures in accordance with EU legislation and regulations throughout the launch, tendering and evaluation phase of the tenders, to ensure that the best value for money is obtained;
• Make pre-selection of local suppliers as required in purchase orders, be point of contact with them in procurement procedures;
• Maintain updated database of suppliers and ensure that all required documentation of the suppliers is kept updated accordingly;
• Provide assistance to the mission members related with all contracting and procurement matters;
• Translate procurement related documents from the local language to English and vice versa;
• Handle information with confidentiality and discretion;
• Perform any other related tasks as requested by the Line Manager.

Qualifications and experience

Eligibility criteria: 

• Enjoy full civil rights and have no criminal records; 
• Citizenship of Ukraine and/or holding permanent resident and work permits according to Ukrainian laws;
• Successful completion of a full course of university studies attested by a Bachelor’s degree in Contract Management and Procurement, Supply Chain Management, Public Administration, Business Administration/Management, Finance, Economics, IT, Engineering, Law or a closely related field of study (Bachelor’s degree is a requirement);
• After having obtained the university degree, at least five (5) years of relevant and proven full-time professional experience related to Procurement in public sector or within public-funded organisations or projects.

Essential criteria:

• Be physically fit to perform the duties relating to the post;
• Professional fluency in English and Ukrainian languages, both oral and written;
• Excellent communication skills of English and Ukrainian;
• Very good knowledge and experience of Office Suite Package;
• Knowledge of public procurement principles;
• Experience in positions requiring analytical and organisational skills; 
• Experience with using data for preparing reports.

Additional advantageous assets:

• Professional experience in a EU and/or International environment;  
• Experience of working in an intercultural environment, with respect of diversity;
• Professional qualification in Procurement management.

Personality assets:

• Have strong integrity;
• Have strong commitment to employer’s policies and respect for the organisation’s workflows and hierarchy;
• Have strong sense of initiative, responsibility and autonomy; 
• Ability to build productive and cooperative working relationships with other staff members,
• Ability to work methodically, accurately and with attention to detail as well as to tight deadlines;
• Ability to work on a multitude of activities at the same time and with limited supervision;
• Ability to work independently and harmoniously with colleagues and as part of a team, with respect to diversity;
• Ability to focus on priorities, to monitor and evaluate procedures and processes;
• Ability to deliver work on time and to agreed standards, even under pressure;
• Punctuality, commitment to quality, ability to perform under stress, attention to detail, solid work ethics, willingness to work flexible working hours and still deal helpfully and courteously with all contacts.

 to apply, please fill in the application form -https://www.euam-ukraine.eu/our-mission/vacancies/