Buyer – Ukraine Delegation – 800455

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has some 20,000 staff. In 2014, the ICRC expanded its presence in Ukraine. We have almost 900 staff working across the county in various professional fields. 

We invite you to join our ICRC Logistics Resources Roster and Pool for future vacancies in one of our ICRC offices in Dnipro, Odesa, Kharkiv, or Kyiv. The ICRC has several Rosters and Pools for different professions. To join an ICRC Roster and Pool, we will assess your expertise and professional experience against the below-mentioned criteria and invite you for an online technical test. Once you have passed the test, you will join the specific ICRC Roster and Pool. As soon as we have a suitable vacancy, we will actively contact you and discuss the position, your interest, and availability. 

ICRC is an Equal Opportunity Employer giving the highest priority to staff safety and security. Qualified female and male candidates are encouraged to apply for the position. 

For more information, visit the website: http://www.icrc.org/. 

About the job 

For our Logistics unit, we are looking for buyers. In close collaboration with the team members and line managers, a buyer leads and supports the procurement process of goods and services, conducts market surveys, collects quotations, conducts tenders, selects suppliers, and issues contracts according to ICRC procedures and compliance regulations. 

Your Tasks and Responsibilities

• Conduct contractual negotiations with suppliers and issue contractual documents
• Identify opportunities for cost and service level optimization through frame agreements for regular consumption goods and services
• Issue individual purchase orders and follow up until completion of delivery and invoice settlement
• Monitor supplier deliveries and verify conformity to specifications and delivery modalities
• Conduct supplier due diligence, including on-site inspections/visits, vendor registration, and periodic performance review meetings 
• Draft Requests for Quotation/Requests for Tender documents, identify suppliers, and manage tendering processes
• Conduct regular market surveys for goods/services availability, price fluctuations, risks and opportunities, and overall industry trends, including the evaluation of suppliers’ samples
• Design and implement quality control procedures at goods delivery time
• Understand ICRC needs and provide advice in relation to market availability, pricing, and lead times, and provide timely and regular updates and guidance to internal customers in relation to internal procurement processes
• Monitor procurement activities, contributing in statistical analysis, reporting, and procurement performance management. 

What we offer you

• Employment contract according to Ukrainian labor law
• Flexible working arrangements 
• Annual paid 20 working days' vacation
• Competitive salary based on your qualifications and experience
• Medical insurance for employees and family
• ICRC Institutional training
• Individual development covered by ICRC
• Foreign language courses 
• Convenient office location in the city center 

About you

To be successful in this Roster and Pool recruitment, you should possess the following qualifications and experiences and have the following characteristics:   

Minimum requirements

• Ukrainian citizenship or permanent residence permit in Ukraine
• Good knowledge of spoken and written English
• Bachelor's degree in Business & Administration, Logistics, Supply Chain, or Engineering
• Minimum of 3 years’ experience in a procurement position (buyer or equivalent)
• Professional experience with different procurement modalities (RFI, RFQ, RFT, etc.)
• Professional experience in suppliers' performance management, negotiations, and contract issue
• Excellent knowledge of Microsoft Office 365 applications (Word, Excel, PowerPoint)
• Self-motivated with a strong commitment to teamwork and humanitarian principles
• Flexible, enthusiastic, and willing to learn
• Ability to work independently, as well as effectively under supervision
• Confidence in managing projects and staff 
• Ability to organize and prioritize multiple tasks
• Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment

Additional assets

• Certificate/s in Purchasing, Procurement, or Supply Chain Management
• Professional experience using an Enterprise Resource Planning system (ERP) 

Interested? Yes? Then apply.

Please submit your English CV, along with your motivation letter and salary expectations, to the attention of the ICRC People and Culture Team. Please label your CV with your first and last names (First Name LAST NAME). 

In addition, please complete the compulsory ICRC questionnaire. The questionnaire is available through the following link: https://forms.office.com/e/APw3dvQMHJ. 

(Click on the link or copy the link into your internet browser.) 

Your application will be considered only once you have completed the ICRC questionnaire and uploaded your CV in English.

Only candidates meeting the abovementioned criteria are considered and contacted for tests and interviews. The ICRC reserves the right to recruit a candidate who matches the required profile before the deadline.