HR Manager humedica e.V.

Position: HR Manager 

Duty station: Kyiv with potential field visits within Ukraine and abroad  

Reporting to: Country Director 

Contract Type: Full time

 Key Responsibilities: 

1. Human Resource Management: 

• Develop, update, and enforce HR policies and procedures, ensuring they align with organizational goals and local labor laws.
• Maintain and regularly update personnel records (physical and digital), ensuring compliance with data protection regulations. 
• Oversee the preparation of employment contracts, amendments, work certificates, and related documents.
• Ensure timely performance evaluations and necessary contract amendments for staff. 
• Support continuous improvement of HR systems and policies based on best practices. 
• Monitor and report on updates to Ukrainian labor laws relevant to HR management. 

2. Recruitment and Onboarding: 

• Manage end-to-end recruitment processes, including job postings, application reviews, interviews, and hiring decisions. 
• Ensure recruitment processes adhere to humedica’s standards, prioritizing transparency and efficiency. 
• Organize and conduct comprehensive onboarding and scheduled onboarding for new staff. 
• Collaborate with department heads to assess staffing needs and develop recruitment strategies. 

3. Administrative Support: 

• Assist with HR-related documentation required for tax offices, social protection, and other regulatory bodies, including military accounting management. 
• Support staff with administrative needs, such as leave requests, resignation letters, and travel documentation.
• Maintain compliance with employment-related documentation and processes. 

4. Human Resource Information System (HRIS): 

• Maintain and update HR system records, ensuring accuracy and timeliness. 
• Train staff on the use of HR systems and e-learning platforms. 
• Monitor probation periods, ensuring evaluations are conducted on time. 

5. Employee Relations: 

• Act as a point of contact for employee grievances, fostering a supportive and professional work environment. 
• Facilitate conflict resolution and support disciplinary procedures when necessary. 
• Conduct exit interviews, analyze feedback, and provide actionable recommendations to management. 

6. Capacity Development and Evaluation: 

• Oversee staff performance evaluation processes and link outcomes to development plans, training, and promotions. 
• Identify capacity development needs and collaborate with external service providers for training, mentoring, and coaching opportunities. 
• Promote a culture of continuous learning and professional growth. 

Qualifications and Skills: 

• Essential: A minimum of 2 years of experience in HR management, preferably within a non-governmental or international organization. 
• Strong understanding of HR policies, recruitment practices, and labor laws in Ukraine.
• Proficiency in HR management software and MS Office Suite. 
• Fluency in Ukrainian, with a working knowledge of English (Intermediate level or above).
• Excellent organizational and time-management skills, with the ability to handle multiple priorities.
• Desirable: Experience with HR systems implementation and management. 
• Proven ability to work collaboratively in diverse, multicultural teams. 
• Understanding of safeguarding, gender equality, and inclusion practices in HR management. 

Humedica e. V. is an equal opportunity employer and welcomes applications from all qualified candidates regardless of race, gender, age, sexual orientation, disability. We value diversity and are committed to creating an inclusive and supporting environment for all employees.