Фахівець/-чиня з фінансів (Finance Officer)

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 43 країнах.

Finance Officer ensures sound accounting and finance management of the base, including partners according to the procedures defined for the mission.

DUTIES & RESPONSIBILITIES

1. Provide accounting services for the base:

• Checks entries
• Provides information pertinent to the correct budgetary charging of expenses and monitors budget entries
• Verifies physical cash count
• Makes bank reconciliation
• Archives accounting documentation in accordance with ACTED procedures
• Validating Supplier’s Contracts and ensuring that CFU is maintained in a proper way

2. Cost Control:

• Ensures proper cost allocation
• Ensures the proper use and plan of running costs 

3. Setting in place and following up financial collaboration and coordination with mission partners:

• Implements and monitors the modes of financial management in the framework of joint projects
• Establishes with the partner the financial and budgetary aspects of partnership conventions and agreements
• Verifies the partners accountancy and financial reports
• Ensures that the undertakings of ACTED and its partners on financial and budgetary matters are respected
• Plays a role in consolidating the capacities of partners where a need is identified 

4. Ensure compliance with purchasing procedures:

• Performs quality control of the tendering procedure
• Ensures quality control of the invoices
• Checks the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)

5. Financial Reporting preparation and support:

• By the 5th of each month, control that the financial information at the  base level is accurate, complete and submitted on time for monthly and yearly closures
• Ensure the preparation of Financial Reports to donors, crosscheck allocation tables with the financial reports and update the allocation tables accordingly, if needed
• Follow-up financial project close-out (contract liquidation)
• Ensure the review and control of partners’ financial reports and documentation
• For each partner’s report received, check the physical documentation and its consistency with the partner’s ledger, check the expenses allocations
• Check that the partner’s expenses are correctly recorded in SAGA 

6. Participate in quarterly and annual audits:

• At the end of the contract or annually, prepare the files to be sent to headquarters (final checking of invoices and their presence, complete the risk file if necessary)
• Prepare the document base on external/ internal Auditors query 
• Finalize the dispatch of files by adding labels and adequate packaging

7. Training and Capacity Building:

• Ensure training of base finance staff on ACTED FLAT Procedures and tools
• Support the finance and administration teams in the mastering of financial          documents, accounting software SAGA
• Contribute to the global efficiency enhancement of the teams
• Perform trainings on financial management to local partners

SKILLS AND KNOWLEDGE: 

• Good knowledge of accounting and bookkeeping procedures
• Advanced MS Excel skills (creating spreadsheets and using financial functions)
• Familiarity with accounting software (e.g. 1C; SAGA, QuickBooks)
• Intermediate level of English
• Extreme attention to detail, with an ability to spot numerical errors
• Self-Organizational skills and ability to work with minimum level of supervision

KEY PERFORMANCE INDICATORS

• Accuracy in partner’s accounting and reporting 
• Accuracy in bank payments
• Accuracy in cost allocation and budget implementation
• Accuracy in mission accountancy
• Accuracy of the mission finance archive

Увага! Згідно чинного законодавства, при працевлаштуванні військовозобов'язані громадяни України зобов'язані надати військово-облікові документи та оновити свої військово-облікові дані.

Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд зарплат;
• 28 календарних днів відпустки на рік;
• Дружня мультикультурна команда;
• Кар'єрний ріст;
• Медичне страхування після випробувального терміну (3 місяці).

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”