Partnership project officer

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 43 країнах.

Functions:

Project management and reporting 

Planning, Implementing and Reporting 

• Coordinate with SCOs on writing, developing, and reporting of awarded grants . 
• Control all the supporting documents submitted by the CSOs, in connection with their sub-grant, to ensure that they are adherent to ACTED’s FLATS procedures.
• Ensures granting documents are prepared in line with ACTED partnership approach. 
• Facilitates grant efforts, including grant approval process and post-award compliance.
• Give extra training to CSOs, who are facing challenges with submitting financial supporting documents and/or financial reports
• Conduct regular spot-checks of FLAT documentation and processes to identify possible gaps or breach in procedure follow-up with grant CSOs.
• Day to day supervision of SCOs performance at the area level, with the support of the line manager.
• Draft lessons learned and best practises identified from the CSO sub-granting process.  
• Supporting the line manager in devising weekly and long-term work plans for the project implementation.
• particularly or information management activities. 
• Facilitates workshops for and provides capacity building trainings to all sub-grant recipients on humanitarian. principles, Accountability to Affected Population (AAP), and vulnerability targeting.
• Attending/Organising regular staff coordination meetings.
• Excellent liaison with other Team Members, ensuring consistency and coordination of activities in the centre .
• Timely reporting on problems and challenges while working with partners to the line Manager. 
• Support draft of narrative reports / cluster report and contribute to the development of financial reports through regular budgetary follow ups.
• Communicate systematically to the Partnership Coordinator / Partnership Manager on Grant assistants progress and CSOs documentation & compliance.
• Support to Area Coordinator, the line manager and the Technical Coordinator in identifying areas for improvement and developing strategy.
• Supporting AME activities during monitoring and evaluation activities of project implementation and addressing recommendation of AME department to enhance effectiveness of project activities and maximize impacts. 
• Supporting the line manager in updating the PMF to capture project implementation progresses.

Logistics 

• Send accurate and precise order forms in a timely manner if requested by the line manager 
• Confirm quality of material selection when applicable 
• Ensure a proper management and use of the project assets and stocks
• Plan team movements based on available fleet and applicable policies

Finance 

• Support the line manager in reviewing the BFU(s) and provide accurate forecasts
• Support the line manager in forecasting monthly cash requirements of the project and submit to AC

HR

• Commitment to continuous learning through trainings and timely identification of capacity-building needs and opportunities, in coordination with line Manager/TC/HR Dept.  
• Supervise recruitment of enumerators when needed for data collection 
• Train Enumerators 

Transparency and Compliance 

• Ensuring compliance to ACTED internal procedures and donor procedures
• Accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy

Others

• Provide translation 9 IF POSSIBLE) of various documents (e.g. reports, minutes, beneficiary lists, information signs ) upon request of the line manager 
• Perform any additional task as requested by the line manager.

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд зарплат;
• 28 календарних днів відпустки на рік;
• Дружня мультикультурна команда;
• Комфортний офіс у центральній частині міста;
• Кар'єрний ріст;
• Медичне страхування після випробувального терміну (3 місяці).

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”