Executive Assistant to CEO (Legal & Corporate Focus)

We are looking for an exceptional Executive Assistant to become the CEO's trusted right hand, a sharp, highly organized professional who thrives in a fast-paced, high-stakes environment.

This is not a traditional assistant role . You will operate at the intersection of business, legal, and strategic execution , working closely with the CEO across corporate structures, regulatory matters, and select personal/family office responsibilities.

What You'll Be Doing :
Corporate & Legal Coordination

• Act as a key liaison with regulators, tax authorities, legal counsel, and financial institutions
• Draft and manage high-level correspondence related to compliance, tax, and regulatory matters
• Oversee multi-jurisdictional bank account openings (KYC, AML, compliance documentation)
• Maintain and organize corporate records, filings, and statutory documents across entities
• Coordinate with accountants, auditors, and advisors to ensure all deadlines are met

Executive Business Support

• Own and optimize the CEO's calendar, priorities, and strategic scheduling
• Screen, summarize, and draft responses to high-volume, high-level communication
• Prepare briefings, research, and follow-ups to keep initiatives moving forward
• Review business and financial reports , highlighting key insights and risks
• Coordinate complex international travel and logistics
• Represent the CEO with professionalism when interacting with senior stakeholders and partners

Private & Family Office Support

• Manage confidential personal and family-related matters with discretion
• Coordinate personal travel, events, and engagements
• Maintain records for assets, properties, and investments
• Support personal banking, insurance, and contractual processes in line with compliance standards

What We're Looking For

• Proven experience as an Executive Assistant, Legal Assistant, or within a Family Office supporting senior leadership or UHNW individuals
• Strong understanding of legal, compliance, and cross-border corporate structures
• Exceptional organization, attention to detail, and ability to multitask under pressure
• Outstanding written and verbal communication skills , with the ability to draft at a professional level
• High proficiency in Google Workspace, Microsoft Office, and communication tools
• Absolute discretion, integrity, and reliability
• Willingness to travel internationally when required

Why This Role Stands Out

• Work side-by-side with the CEO and gain exposure to high-level decision-making
• Be part of strategic, cross-border business operations
• Take on real ownership—this role evolves into independent decision-making within 6–12 months
• A unique blend of corporate, legal, and private office responsibilities