Finance Officer

The Lutheran World Federation

Finance Officer

Position type and closing date

Duty station: Kyiv / Kharkiv

Starting date: 27.11.2024

Work time: 100%, Full time job

Duration of Contract: 1 year contract with possibility of extension

The closing date for applications: ASAP

Reporting to: Finance Manager

LWF World Service

LWF World Service is the internationally recognized humanitarian and development arm of The Lutheran World Federation (LWF). Today, LWF is a widely recognized international organization present in over 20 countries. In response to the crisis in Ukraine, LWF Ukraine has established major humanitarian operation in Kharkiv City/Oblast in the areas of Shelter rehabilitation, Winterization, School shelter rehabilitation, Protection including Mental Health and Psychosocial Support (MHPSS) and Food and NFIs distribution. Previously, LWF Ukraine had extended humanitarian support in Chernihiv Oblast and is now carrying out needs assessment to expand humanitarian support to the affected population in Sumska Oblast. LWF Ukraine aims to support IDPs, returnees and other affected communities in the Kharkiv and Sumska Oblasts. LWF Ukraine coordinates and works closely with the Government of Ukraine, local authorities, the LWF member church, ACT Alliance members, civil society organizations, UN inter-agencies and other relevant actors for effective implementation of the programs.

PURPOSE

Under the guidance and direction of the Finance Manager, Finance officer substantially contributes to the effective management of LWF accounting and ensure that the implementation of financial related activities and maintaining accounting records, in accordance with established LWF finance manual and the contract signed with donors. 

Duties and Responsibilities

• Received all payments request and process for payments
• Preparing bank/cash voucher
• Assist Finance Manager handling online banking
• Maintain/update bank books on daily basis and keep update
• Maintain cash book and cash if required
• Filing/archiving all finance related files/vouchers/ documents
• Bank accounts reconciliation in the LWF prescribed format
• Close coordination with tax accounting Administration ensuring our disbursements are complying fully with government rules & regulation
• Close coordination with financial partners and donors
• Check implementing financial report
• Review Balance Sheet accounts (advances) every month and takes necessary steps to clear and reconcile
• Check business trip reports 
• Check salary accruals
• Assist Finance Manager handling SAGE accounting software whatever possible sharing responsibility
• Field visits as needed.

Other duties

• Depending on the changing context, the post holder is expected to be flexible to take on additional related duties as assigned by her/his supervisor.

Education/ Experience/ Language Requirements  

• Bachelor’s degree in accounting or business administration
• Good computer literacy. Good command on Excel/ Word. Knowledge of using any accounting software (SAGE) will be preferable.
• Minimum 3 years’ experience working with non-profit organization (NGO’s) in the accounting field. 
• Should be flexible, innovative, a team player with good interpersonal skills
• Able to work under pressure with competing deadlines in a demanding and challenging working environment
• Good language skills to include English and fluent Ukrainian

Competencies: 

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
• Accountability

What we offer

• Highly competitive salary for the right applicant.
• Paid relocation and accommodation support.
• Good working conditions in an international environment.
• Opportunities for professional growth and self-development.
• Medical insurance for the position holder and his/her family.
• 24 days of annual leave.

Professional Standards

The LWF and LWF workers must adhere to the values and principles outlined in the LWF Employee Code of Conduct (CoC) as well as the CHS and relevant LWF policies such as Child Safeguarding, Prevention of Sexual Exploitation and Abuse (PSEA) and Gender Justice. The staff member must conduct himself/herself both professionally and personally in such a manner as to bring credit to the LWF and to not jeopardize its humanitarian mission.

How to apply: Please send your CV and a covering letter in English to maria.bogoliubska@lutheranworld.org.  Subject line should contain “Finance Officer”. Only short-listed candidates will be invited for interviews.