MEAL Manager / Керівник відділу моніторингу та оцінки

To send your CV and to respond to the vacancy, please fill in INTERSOS Application

INTERSOS Ukraine is a subdivision of the international humanitarian organization INTERSOS (Italy).

We provide support to victims of emergencies, armed conflicts and natural disasters with particular attention to the most vulnerable categories: children, women, elderly people, displaces persons, who were forced to flee their homes and moved to safer places and also to those who cannot leave the dangerous regions and are under constant threat.

INTERSOS teams are present in Odesa, Kiev, Kharkiv, Mykolayiv, Kherson and now expand their activities in Sumy.

INTERSOS Ukraine provides economic, humanitarian and medical aid, psychological support, organizes educational activities, gives medicines and equipment to the hospitals, provides shelter and ensures basic human needs. During one year of our work in Ukraine we provided support to more than 100 000 people. 75 000 of them received aid in the sphere of protection, prevention and emergency care. 3 000 medical consultations were carried out in remote regions, which are not covered by the official heath care system. 49 medical institutions received medicines, medical devices and equipment.

We are opening a vacancy of the MEAL Manager

Location:

• Kharkiv

Duration:

• till 31/05/2025 with possibility of extension

Main Purpose

Support Programme Coordinator and Head of Mission on the management and implementation of MEAL processes, activities and tools throughout the project cycle and as per the MEAL plans, in order to guarantee the quality and relevance of the intervention.

Work closely with the Programme Coordinator and Head of Mission to guarantee proper accountability and complaints management in the mission, as well as to foster a culture of learning and knowledge management.

Reporting to:

Hierarchical: Programme Coordinator

Functional: Programme Coordinator

Tasks

Monitoring and Evaluation

• Support the MEAL Coordinator in developing and reviewing the mission MEAL strategy, in accordance with INTERSOS standards
• Provide relevant inputs in the development of indicators and means of measurement in the project’s proposal design and planning phases (log frame, indicators definition, MEAL and Accountability Plans) ensuring that MEAL is an integral part of the project life cycle and that resources are included in proposal development
• Participate in the development, update and implementation of assessment and participatory monitoring and evaluation tools and processes. Facilitate accurate data collection and effective communication of monitoring information as per agreed objectives ensuring accountability to donors, clusters, and beneficiaries
• Follow-up with the MEAL Officer on the timely implementation of the surveys (PDMs and other surveys/exercises, etc.) in the field locations as per the MEAL plans
• Promote all aspects of the MEAL sector to support the creation of an organisational culture promoting quality programming and ensuring the MEAL system is understood and supported at mission level. Respect and promote INTERSOS policies and report to MEAL Coordinator/Head of Mission any non-respect of policies amongst the teams or partners
• Train the MEAL Officers on the proper use of monitoring tools and support them in the data analysis
• Participate to regular meetings with program team to follow-up on program implementation and adapt MEAL activities accordingly
• Conduct regular technical support field visits to project sites to support the MEAL Officers and projects teams in monitoring ongoing programmes
• Ensure that MEAL soft and hard versions of tools and files are properly archived, secured and easily accessible as per the mission’s related standard procedures
• Support the MEAL Officers in formulating recommendations to improve the activities and on the follow-up of recommendations
• In collaboration with the Programme Coordinator, develop learning tools and promote learning workshops and exercises with Programmes and MEAL teams

Data management

• Revise and approve project DB produced by the MEAL Officer at the beginning of each project
• Support IMO and program team in creation of data collection tools, when needed, and in the analysis and systematic collection of data for the projects
• Develop and improve dashboards as requested by the MEAL Coordinator and the Programmes team, in collaboration with the IMO
• Ensure regular update of the indicators in the projects' DB and report project indicators to clusters and other relevant stakeholders as needed

Accountability

• In collaboration with the MEAL and the Accountability Officers, ensure the strengthening and development of quality MEAL activities and effective and sustainable accountability mechanisms, including complaint and feedback mechanism for beneficiaries, stakeholders and donors
• In coordination with the Programme Coordinator, Head of Mission and HQ Internal Auditor develop, refine, follow-up, systematically analyse and provide feedback on the mission’s Complaint Feedback and Response Mechanism (CFRM)
• Ensure respect of cross cutting themes (gender, vulnerable categories, data protection, etc.) across MEAL activities and that the community engagement is done in an appropriate and respectful manner, managing expectations and providing a transparent client-oriented service
• In collaboration with other MEAL staffs, ensure staffs are regularly trained on AAP and the available CFRM
• Assist in conducting investigations related to complaints producing all relevant investigation documents, as needed

Reporting

• Provide regular reports on the progress of the MEAL activities. Prepare and submit quality reports ensuring they are highly accurate, comprehensive and well documented
• Support and review the reports drafted by the MEAL Officers formulating recommendations to improve the activities, and the follow-up of the recommendations
• Provide written reports to the Programme Coordinator on field visits
• Support the Programme Coordinator in the production of high-quality analysis reports to illustrate INTERSOS' impact, including evidence of good practice and replicable programmes, and ensure that they are communicated appropriately

People management

• Plan and supervise, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his responsibility in order to ensure both the sizing and the amount of knowledge required and to improve people’s capabilities. Manage MEAL staffs, monitoring and supporting them
• Organise weekly meetings with the staffs
• Identify training needs for the staff under his direct management. Promote the use of learning systems and events in coordination with the different departments and SMT
• Train MEAL Officers or any other program staff on MEAL system, activities and tools. Train programme team on MEAL activities, if required
• Ensure monthly planning of the MEAL team and report about the progresses to the Programme Coordinator

Requirements

Education

• Essential degree in Statistics, Information management, Social Science, Demography, Social studies or any related field

Professional experience

• Minimum two years' experience in MEAL
• Desirable previous experience with NGOs in developing/emergency countries

Professional requirements

• Experience in implementation of MEAL systems
• Experience in developing and conducting quantitative and qualitative surveys
• Information Management Systems expertise (knowledge and previous experience in the use of data collection, data management tools and statistical analysis) and good level of computer literacy
• Desirable experience in implementation of beneficiary complaint and feedback mechanisms

Personal requirements

• Ability to analyse and summarise complex amount of data, and report them to diverse audiences
• Leadership, team management and training/capacity-building
• Communication and negotiation skills
• Flexibility and adaptability
• Reporting skills
• Strategic vision
• Problem solving and decision making; ability to create solutions to operational problems
• Commitment to INTERSOS principles

Languages

• English (B2-C1)

Our benefits:

• Official employment according to the Labour Code of Ukraine
• Medical insurance and life insurance
• Working hours: 09.00-18.00
• Provision of equipment for work
• Opportunity to study and develop in the humanitarian sphere
• Opportunity to get an experience of working for international organisation
• Work with the team of colleagues to achieve great goals.

All INTERSOS employees are expected to perform their roles and responsibilities according to the INTERSOS charter of values, code of ethics, PSEA and Child Protection policies. The job description is mandatory for all positions within INTERSOS and shall be signed by the employee within the first week of employment

INTERSOS is committed to building a diverse workforce by promoting diversity in the Organization, which will bring wealth and represent the organization in its differences; candidates must be treated equally when it comes to the selection process, criteria and inclusion.

!!! To participate in the selection process please send your CV in English (preferably) and fill in the form here: INTERSOS Application