Project Administration Officer

The Project Management Officer will report to the Project Manager. As part of the Police Unit, the Project Management Officer will contribute to the efficient and effective completion of the assigned tasks related to the implementation of the project entitled ‘Blue Haven for Ukraine = Блакитне Небо для України’.

Employment format and duration

This position is an external project funded under a temporary employment contract that is outside the EUAM Ukraine Deployment Plan and Budget. The legal basis for the temporary contract and its financing derives from the Administrative Arrangement, agreed between EUAM Ukraine and the Ministry of Foreign Affairs of the Kingdom of the Netherlands.

The Project Management Officer is offered a fixed-term employment contract until 31 December 2025 The fixed-term employment contract may be extended – subject to satisfactory performance evaluation of the employee, availability of budget and prolongation of the Administrative Arrangement.

Duties and Responsibilities

The Project Administration Officer is to perform the following tasks, and in accordance with the mandate of EUAM Ukraine, the Code of Conduct and Discipline for EU Civilian CSDP Missions as well as the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine:

• Under the supervision of the Project Manager, provide support to the Project Manager on the development, implementation, monitoring and evaluation of the ongoing external projects; 
• Provide support on the administration process of projects;
• Assist the Project Manager in planning and in the preparation of project documentation; 
• Work closely with the Project Manager and Activity Owners in order to ensure the follow-up of all activities;
• Provide substantial contributions to the preparation of the implementation and manage the communication flow with the relevant actors within the Mission throughout the whole duration of the process;
• Assist the Project Manager throughout the implementation of project activities, and in the registration of the project with the relevant Ukrainian authorities;
• Assist the Project Manager and Activity Owners in the process of drafting donation agreements;
• Ensure timeliness and completeness of progress and final reports on the project;
• Maintain and keeps update of contact lists;
• Contribute to the maintenance of the EUAM Ukraine’s project’s database and archiving system;
• Translate minor project related documents from English to Ukrainian language and vice-versa as assigned;
• Handle information with confidentiality and discretion;
• Perform any other related tasks as requested by the Line Manager and the Project Manager.

Qualifications and experience

Eligibility criteria: 

• Enjoy full civil rights and have no criminal records; 
• Citizenship of Ukraine and/or holding permanent resident and work permit according to Ukrainian laws;
• Successful completion of a full course of university studies attested by a Bachelor’s degree in Public Administration, Business Administration/Management, Project/Contract Management, Political Science, Finance, Economics, International Relations, Social Sciences or a closely related field of study.
• After having fulfilled the education requirements, at least five (5) years of relevant and proven full-time professional experience, preferably with international or non-governmental organisation in project management and evaluation.

Essential criteria:

• Be physically fit to perform the duties relating to the post;
• Professional fluency in English and Ukrainian languages, both oral and written;
• Excellent communication skills of English and Ukrainian;
• Very good knowledge and experience of Office Suite Package;
• Demonstrated coaching and training capacity;
• Good understanding of the actors and dynamics of international development assistance, particularly in relation to internationally recognised project management standards and practices;
• Excellent analytical and organisational capacities;
• Excellent interpersonal and negotiation skills;

Additional advantageous assets:

• Working experience from an intercultural environment, with respect to diversity;

Personality assets:

• Have strong sense of commitment, initiative, responsibility and autonomy; 
• Have a strong team ethic and selflessness;
• Ability to build productive and cooperative working relationships with other staff members;
• Ability to deal helpfully and courteously with people, including outside contacts;
• Ability to prioritize tasks and to deliver high quality of work in a timely manner even under pressure.