Migration Officer

The Migration Officer will report to the Head of IBM Unit in support of Migration topics. As part of the Operations Department, Migration Officer will contribute to the efficient and effective accomplishment of the assigned tasks.

Context

The Operations Department manages and supervises the conduct of Mission activities whilst ensuring proper orientation and operational coherence towards the end state.

Duties and Responsibilities

The Migration Officer will be required, in accordance with the EUAM Ukraine Mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine, to perform the following tasks:

• Assist Head IBM Unit in support of his/her duties in accordance with Mission policy and guidelines;
• Contribute to meetings with regard to Migration topics;  
• Perform translations of all types of documents, e.g. laws, administrate regulations, presentations, letters, reports etc. from English to Ukrainian language and vice-versa;
• Perform interpretation in liaison and consecutive mode from English to Ukrainian language and vice-versa, inter alia at meetings and mentoring sessions attended by the Head of IBM Unit;
• Take notes/minutes of meetings related to migration;
• Collect and analyse information contained in communications and publications received from different sources, including the press, in continuation of mission Press and Public Information Division with regards to the respective field of Migration related reforms;
• Draft written analysis, reports and presentations related to Migration;
• Provide support in developing, planning and organizing meetings and events with local authorities, stakeholders and international organisations related to Migration;
• Perform administrative duties related to migration topic, draft e-mails, memos, letters and other requested documents as required, including to maintain filing systems;
• Assist and support the Line Manager in the coordination of projects;
• Maintain, develop and file documents and recorded data in appropriate database, spreadsheets and all data-related files;
• Prioritize tasks and deliver high quality of work in a timely manner even under pressure, perform on-call and irregular working schedule if required; 
• Handle information with confidentiality and discretion;
• Perform any other related tasks as requested by the Line Manager.

Qualifications and experience

Eligibility criteria:

• Enjoy full civil rights and have no criminal records; 
• Citizenship of Ukraine and/or holding permanent resident and work permits according to Ukrainian laws;
• Successful completion of a full course of university studies attested by a Bachelor’s degree in Public Administration, Political Science, International Relations, Law, Social Sciences, Diplomacy or a closely related field of study (Bachelor’s degree is a requirement); 
• After having fulfilled the educational requirements, at least five (5) years of relevant and proven full-time professional experience in the private or public sector.

Essential criteria:

• Be physically fit to perform the duties relating to the post;
• Professional fluency in English and Ukrainian languages, both oral and written;
• Very good knowledge and experience of Office Suite Package;
• Good level of flexibility and self-reliance; experience and proven ability to manage projects and streamline processes in a complex organisation;   
• Sound knowledge of Ukrainian government structures, governmental Institutions, structures and governance processes in the context of Civilian Security Sector Reform;
• Experience in positions requiring organisational skills, with a service approach.

Additional advantageous assets:

• Analytical and reporting skills and previous experience in Project Management;
• Professional experience in an EU or International environment;  
• Experience of working in an intercultural environment, with respect of diversity.

Personality assets:

• Have strong sense of initiative, responsibility, and autonomy; 
• Maintain the highest levels of confidentiality and discretion when dealing with information;
• Ability to build productive and cooperative working relationships with other staff members;
• Ability to deal helpfully and courteously with people, including outside contacts;
• Ability to prioritise tasks and to deliver high quality of work in a timely manner even under pressure;
• Ability to perform on-call and irregular working schedule and participate on extended duty trips inside and outside Ukraine, if required.