• Support DSIK (Deutsche Sparkassenstiftung fur Internationale Kooperation) Ukraine Country Representative and German financial sector expert regarding the planning, management, and implementation of cooperation projects with partner financial institutions of DSIK Ukraine. (“Access to Finance and MSME Resilience Support Ukraine” project with the grant component in cooperation with GIZ (Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH).).
• Building and managing relationships with partner financial institutions.Supporting the project planning with DSIK partner financial institutions within the scope of the project mandate and definition of mutual goals.
• Quality control and supporting local and international short-term experts conducting services to DSIK partner financial institutions.Contribution to the successful fulfillment of project impact indicators.
• Project data analysis, regular reporting to the central office (different metrics and diagrams preparation, analysis of project indicators, etc.)
• Implementation of other tasks as assigned, supporting other team members in case of need.

• Provide administrative support to the PMO.Provide PMO reporting and compliance across active projects.
• Monitor and maintain data integrity and quality within Jira/Tempo/Confluence.Create reports, dashboards, user access, and another essential setup for managing Jira/Tempo/Confluence.
• Identify and recommend PMO processes and tools to streamline, automate, or improve existing PMO processes and tools.
• Ensure that all PMO processes and tools are maintained and refreshed on a regular basis.Perform other duties as needed.

• Regular reporting to the central office (Vienna) - GPMO, SB reports preparation (cross-check and automatization), ad hoc reports.
• PMO practices and development (regular methodology update: templates, guidelines; participation in the tasks of processes optimization considering the balance and connection with strategic goals, as well as a step-by-step plan for the implementation of these decisions).
• Investment Committee (IC) support - IC materials consolidation, meeting minutes preparation, follow-ups sending out and status control in Jira, post IC project portfolio update (MasterData).
• Regular overview of the full portfolio in Domain setup - ongoing activities and pipeline (correctness and availability of information at Confluence and in the reports).
• Monthly feedback/report to the Compliance department on IC members changes and on the internal control systems in the bank.
• Operational Risk management (DORS): annual operational risk assessment for the division - risk points evaluation jointly with ORM.OeBS – capital investments accounting.
• Project Management Mail and Calendar monitoringAd hoc tasks/reporting, etc.

• Regular reporting to the central office (Vienna) - GPMO, SB reports preparation (cross-check and automatization), ad hoc reports.
• PMO practices and development (regular methodology update: templates, guidelines; participation in the tasks of processes optimization considering the balance and connection with strategic goals, as well as a step-by-step plan for the implementation of these decisions).
• Investment Committee (IC) support - IC materials consolidation, meeting minutes preparation, follow-ups sending out and status control in Jira, post IC project portfolio update (MasterData).
• Regular overview of full portfolio in Domain setup - ongoing activities and pipeline (correctness and availability of information at Confluence and in the reports).
• Monthly feedback/report to Compliance department on IC members changes and on the internal control systems in the bank.
• Operational Risk management (DORS): annual operational risk assessment for the division - risk points evaluation jointly with ORM.
• OeBS - capital investments accounting.
• Project Management Mail and Calendar monitoring
• Ad hoc tasks/reporting, etc.

• Work with executive management to develop the strategic direction of the PMO.
• Project Portfolio planning, reporting, budget tracking and change management.
• Project Portfolio finance analysis (actualization of the budget, actual expenses, redistribution of funds between the project's expenditure items, analysis of decisions and materials taken on a new approved project for completeness of information).
• Project Committee administration (consolidation of materials from analysts and PMs, preparation of presentation, PC meeting minutes preparation, distribution and control the performance of tasks assigned, preparation and distribution of the agenda for the upcoming PC).
• Meetings organization, preparation of meeting minutes.

Prepare ad-hoc reports and presentations on management request.

• Project Management Methodological support and maintenance of PM templates
• Portfolio Planning & Maintenance of Master Data of existing Project Portfolio
• Generation & QA of internal and external PMO reports (RBI, Supervisory Board, PEG/PC)
• Ensuring compliance of projects with PM Methodology and tools supporting the processes
• Quality Assurance of projects & collaboration with PMs and project stakeholders (Sponsors, B-1)
• Support other regular PMO functions for PPFM Division

Organize, prioritize and perform activities based on requests within the department.

• Maintain overall project plans, reports, processes and procedures up to date.
• Monthly time sheets collecting and processing (time tracking).
• Hiring pipeline tracking and regular reporting (new joiners, dismissals, vacancies, assignments)
• On-boarding processes support (new joiner's allocation, notification of stakeholders, raising all necessary start requests, providing guidance on immediate new joiner's questions).
• Staff records actualization (employees data collecting and processing, work accounts creation).
• Performance Appraisal and probation tracking (control of PA/Probation forms filling by employees, organization of meetings with management).
• Meetings organization, preparation of meeting minutes.
• Prepare ad-hoc reports and presentations on management request.
• Solving ad-hoc administrative tasks.

• Maintain overall project plans, reports, processes and procedures up to date.
• Prepare ad-hoc reports on management request.
• Organize, prioritize and perform activities based on requests within the department.
• Build credibility and maintain communication with stakeholders at multiple levels within organization.
• Plan and prepare trainings, academies, Brown Bags and project related sessions.
• Manage cross-functional departments and teams and support all project managers with day to day running of project admin tasks.
• Manage formal communications to Tech Ops Kiev team leads and associates.
• Participate in development of internal marketing materials, conduct local, social and cultural research.
• Prepare agenda, review attendance, take notes and send out meeting notes of brainstorming and action points.
• Organization and participation in global and local People Program initiatives (employee awards program, Citizenship & team building events, etc).
• Leading Technology Operations Library project.
• Schedule appointments for senior management.
• Arrange guest upcoming meetings: checking the timings, booking a place and sending out invitations.