Administration Senior Associate (Fleet Management)

Together, we build the future UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options. Explore what we offer: https://bit.ly/3fpqivR

Functional Responsibilities
 
 This is a local position, it is therefore only open to Nationals of Ukraine and to individuals who have a valid residence/work permit.
 
 1.Management
 2. Logistics, Fleet Management Services
 3. Team Management
 4. Information and Knowledge Management
 
 1. Management

 •Manages the work area, ensuring the efficient and effective delivery of client services and processes in full compliance with UNOPS rules, regulations, policies, and strategies.
 •Ensures availability of staff and resources for work commitments, facilitating optimal workflows.
 •Monitors team performance and client satisfaction, instituting work, process and team modifications for optimal results.
 •Implements the control mechanism for administrative services, including maintenance of administrative control records such as commitments and expenditures.
 •Drafts and/or oversees compilation of data and research for planning of financial resources/administrative budget for administrative/logistical services.
 •Manages commitments and expenditures related to fleet (e.g. fleet insurance, fleet costs of routine maintenance, fleet servicing and repairs and others as delegated).
 
 2. Logistics, Fleet Management Services

 •Ensures effective and efficient provision of logistics and fleet management support services, meeting client needs, and in compliance with UNOPS rules, regulations, policies and strategies.
 •Ensures the proper functioning and maintenance of the UNOPS fleet of vehicles.
 •Ensures the dispatching of missions (Administration and / or projects). Ensures the supply of vehicles with fuel.
 •Oversees the filling out of the logbooks by the drivers.
 •Ensures the bulk reception of fuel, recording and updating of fuel records through the applicable systems.
 •Manages liaison and coordination with local authorities on authorizations/privileges and immunities for UNOPS personnel related to fleet e.g border crossings.
 •Assist in the purchase, receipt and inspection of spare parts for vehicles.
 •Prepare RIRs (Receipt and Inspection Report) and/or service certificates, as needed.

Education/Experience/Language requirements
 
 Education:

 •Completion of secondary school is required.
 •Bachelor’s Degree or equivalent preferably in Business Administration, Public Administration, or similar disciplines is desirable and may substitute some of the required years of experience.
 •Master's degree preferably in Business Administration, Public Administration, or equivalent disciplines may compensate for some of the required years of experience.
 •In the absence of a degree, an administrative or similar certification is an asset.
 
 Experience:
 
 •Minimum of seven years of relevant experience with completion of secondary/high school in general administration, OR logistics, OR fleet management OR operations support services in national or international public or corporate organizations are required.
 •Minimum of three years of relevant experience with bachelor degree in general administration, OR logistics, OR fleet management OR operations support services in national or international public or corporate organizations are required.
 •Minimum of one year of relevant experience with master’s degree in general administration, OR logistics, OR fleet management OR operations support services in national or international public or corporate organizations are required.
 •Some experience in UN system organizations is desirable.
 •Proficiency in computers and office software packages (such as Google Workspace, MS Office) and experience in handling web- based management systems is required.
 •Experience in use of Enterprise systems is desirable.
 
 Language requirements:

 Fluency in English (written, spoken)
 Fluency in Ukrainian
 This is a local position, it is therefore only open to Nationals of Ukraine and to individuals who have a valid residence/work permit.

Contract type, level and duration
 
 Contract type: ICA
 Contract level: Local ICA Support 
 Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’
 
 This is a local position, it is therefore only open to Nationals of Ukraine and to individuals who have a valid residence/work permit.
 For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx<;br> 

 Application period: 07-Jan-2025 to 21-Jan-2025.