Віддалена робота
Secretary Manager (fintech/bank experience)
Віддалена робота
Повна зайнятість
We are looking for a highly organized and detail-oriented Secretary with fintech/bank experience to manage document flow, take meeting notes, and organize internal and external meetings within the company. The ideal candidate will also have a legal background, ensuring a thorough understanding of document compliance and confidentiality. This position is critical in maintaining smooth communication, efficient office operations, and effective scheduling.
Key Responsibilities:
Document Management:
- Organize and maintain company documents, ensuring proper filing, compliance with legal standards, and easy retrieval.
- Manage the flow of documents, ensuring timely processing, archiving, and distribution.
- Prepare and review legal and business documents, reports, and correspondence as needed.
- Ensure adherence to document retention policies and legal requirements.
Meeting Coordination:
- Schedule and organize meetings, including coordinating dates, times, and venues.
- Ensure meeting rooms are properly prepared and all necessary materials are available.
- Communicate meeting details with all participants and handle any changes or cancellations.
Meeting notes:
- Attend meetings and accurately take minutes, capturing key decisions, action points, and deadlines.
- Distribute meeting minutes to participants promptly after each meeting.
- Maintain an organized record of meeting minutes for future reference.
What you need to have:
- Legal Education (Degree in Law or relevant field).
- Proven experience as a Secretary or in a similar administrative or legal support role at fintech/bank companies.
- Complience knowledge.
- Strong organizational and multitasking skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and other office software.
- Excellent written and verbal communication skills.
- Ability to take accurate and comprehensive meeting minutes.
- Attention to detail, time management skills, and ability to handle confidential information.
We offer:
- Worthy compensation based on the interview.
- Employees concentrated in Ukraine and Europe (Cyprus).
- Continuing education and support for select graduate programs.
- Working with a team of open-minded specialists with a low hierarchy.
- Career development opportunities with professional training programs.
- The company is open to innovations and suggestions from the employee.
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