Junior Accountant

PLAN INTERNATIONAL

Founded in 1937, Plan International, Inc. (“PII”) is a development and humanitarian organisation that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters, and partners in both humanitarian and development settings.

Plan International is an independent development and humanitarian (dual mandate) non-profit organisation that believes in the power and potential of every child, but knows this is often supressed by poverty, violence, exclusion, disasters and discrimination.

Working together with children, girls, young people, supporters, and partners, Plan International strives for a just world, tackling the root causes of the challenge’s girls and vulnerable children face. Plan International has been building powerful partnerships for children for over 85 years and now active in more than 75 countries, delivering humanitarian assistance and driving changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

Our global strategy “All girls standing strong creating global change” has a specific focus on girls, as they are often the most marginalised and most often left behind. We have committed ourselves to the ambitious target of reaching 200 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality in both humanitarian and development settings. Our organisation is transforming itself to meet the enormous challenge everywhere we work. We need bold, forward-thinking, and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 200 million girls.

PLAN INTERNATIONAL IN UKRAINE

Plan International responded to the Ukraine Crisis since March 2022, starting in countries hosting Ukrainian refugees (Moldova, Romania, Poland) and thereafter expanding humanitarian operations inside Ukraine since August 2022. Since October 2022, Plan International has been duly registered in Ukraine as a representative office of Plan International Inc.

Role Purpose and Background

The conflict in Ukraine is resulting in a major humanitarian crisis with over 4 million people having fled to neighbouring countries, and millions displaced within Ukraine. Plan International is responding to the crisis and working in partnership with civil society organisations in Poland, Romania, and Moldova to meet the key needs of those affected by the crisis as well as host communities.

Plan International has been present in Ukraine since July 2022 and has established partnerships with civil society organisations, ensuring national actors are equipped with technical support, best practices and flexible resources, with a primary thematic focus on Child Protection, Education and Mental Health & Psychosocial Support.

Dimensions of the Role

The position contributes to this goal by supporting the finance and accounting functions for the Ukraine office and its activities in the country by ensuring efficiency, effectiveness and value for money transactions.

The post holder supports the Finance Manager and the Accountant to process financial transactions and analysis. The role has specific responsibility for purchase ledger and undertakes the processing and payment of all supplier invoices and expenses claims.

Accountabilities

To be responsible for the day-to-day operation of the Purchase Ledger systems (UAH, € and US$). Specifically:

• Check invoices – including coding, authorization and required backup;
• Prepare and post journals to the general ledger;
• Ensure that all invoices and expenses submitted to Purchase Ledger comply with Plan International’s finance procedures;
• Input invoices and expenses onto the Plan International’s accounting systems: SAP and BAS and file documents;
• Process payments of due invoices;
• Liaise with external suppliers regarding queries both in writing and on the telephone;
• Reconcile supplier statements;
• Prepare bank Reconciliations for Supplier Invoices Payments;
• Contribute to month end reporting and analyses;
• File all supporting documents in an appropriate way and support the team during audits
• Other ad-hoc accounting tasks as required.

Key relationships

Finance Manager, Accountant, Projects staff and other support staff (HR, Finance and Logistics).

Technical expertise, skills, and knowledge

Essential Knowledge

• Good knowledge of Ukrainian legislation, National accounting standards and Ukrainian regulations
• Good working knowledge of computer systems including BAS (or 1C), Excel, Word and Outlook
• Purchase ledger and other ledger experience within a Finance department;
• Part qualified AAT desirable or qualified by experience.

Essential Skills

• Strong numerical skills;
• Work is accurate, thorough, methodical and well organised;
• The ability to coordinate and plan work efficiently in order to meet deadlines and prioritise effectively;
• Able to work well under pressure;
• Strong written and oral communication skills and ability to communicate with employees with different levels of financial understanding.
• Strong written and spoken English.

Essential Behaviours 

• Good relationship building skills;
• Communicates clearly and effectively;
• Behaves calmly and consistently in approach to work and decision making;
• Is tenacious and ensures that problems are resolved.

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.