Personal Assistant at Waites
Waites Inc. — is an international IT company that develops a system of condition control, preventive monitoring and vibrating equipment diagnostics.
We provide a complete cycle of product development, from designing and manufacturing our own sensors, data modules, gateways, and our radio protocol to processing billions of incoming telemetry data, machine learning, web mapping systems, analytics systems, and mobile applications.
Our systems help customers identify equipment malfunctions long before they fail, and plan repairs or replacements without loss. We are now growing and looking for a Personal Assistant.
A well-suited candidate is known for a “getting-things-done” attitude and can successfully operate in a hectic startup environment. In this role, you will be responsible for managing 50% work-related tasks and 50% personal tasks for our CEO.
Let’s take a closer look at what you will do:
Work-related Task Management (50%):
- act as the point of contact among our CEO, employees, and external partners
- manage information flow in a timely and accurate manner
- organize and manage CEO’s calendars and set up meetings
- help with managing various projects in Asana
- handle travel arrangements, including booking flights, accommodations, and transportation
- format information for internal and external communication
Personal Task Management (50%):
- coordinate and maintain personal files
- assist with personal errands and day-to-day activities
We are a perfect match if you have:
- Proficiency in English
- 2 years of work experience as an Executive Assistant, Personal Assistant, or similar role
outstanding organizational and time management skills, attention to details
- flexibility and adaptability to changing priorities
Will be a great plus:
- experience working in Asana or similar project management tools
- experience of studying or working in an international environment
- proficiency in Portugal language at the B2+ level
We offer:
- Growth & challenging tasks
- Possibility to influence the development of the project
- Friendly professional staff, warm atmosphere
- Team development
- Participation in educational activities and thematic conferences
