? Personal Assistant to Founder (Global Lifestyle & Operations)

 About the Role

We are looking for a highly organized, proactive, and resourceful Personal Assistant to support a fast-moving global founder. You will manage logistics, travel, experiences, events, content coordination, fitness routines, meals, and health operations across multiple countries.

This is a high-trust, dynamic lifestyle & operations role where you help keep systems running smoothly while enabling the founder to stay focused on building the company.

Key Responsibilities 

1. Travel Planning & Logistics

• Research & book flights, hotels, villas, trains, ferries, buses
• Rent cars/scooters, book drivers & airport transfers
• Optimize for best price ? value ? convenience
• Manage visas, customs forms, insurance, eSIMs
• Prepare “new city” checklists: gyms, courts, trainers, restaurants, essentials
• Maintain travel calendars & logistics

2. Content & Social Media Coordination

(Light operational support — not full SMM)

• Coordinate with video/photo editors
• Create simple briefs for freelancers
• Light editing (optional)
• Organize content folders and assets
• Assist with posting schedules and uploads

3. Experiences, Activities & Lifestyle Planning

• Organize helicopter flights, skydiving, surfing, paddle, diving
• Book massages, spas, saunas, wellness sessions
• Plan creative activities and local experiences
• Research and propose top spots in each city

4. Community & Event Organization

• Organize private gatherings, dinners, meetups, and small events
• Manage guest lists and RSVPs
• Coordinate logistics: venues, supplies, layouts, themes
• Build and maintain community lists across cities
• Help create a consistent experience environment for recurring events

5. Health Tracking & Medical Coordination

• Track supplements, calories, hydration, symptoms
• Schedule and manage:
  • doctor visits
  • lab tests
  • physio/dentist/ENT appointments
• Maintain location-specific healthcare directories
• Monitor travel health requirements and vaccines

6. Meals, Nutrition & Delivery Automation

• Set up meal delivery routines in every city
• Create 2–3 go-to healthy meal setups
• Manage GrabFood/GoFood/UberEats grocery & meal configurations
• Handle groceries and household essentials
• Adjust food automation scripts when changing locations

7. Fitness, Sports & Routine Setup

• Find gyms, courts, coaches for tennis/padel/surfing
• Book training sessions and build weekly schedules
• Find sparring partners when needed
• Maintain routine consistency across travel

8. Calendar Management

• Maintain and optimize daily and weekly schedules
• Coordinate sports, work blocks, appointments, travel
• Manage time zones and avoid scheduling conflicts
• Ensure smooth planning during frequent relocations

9. Systems, Automation & Life Operating Manual

• Maintain and improve lifestyle systems:
  • 
    Daily routines
  •  Location-based scripts
  •  Travel checklists
  •  Meal plans
  •  Community lists
• Keep everything structured in Notion/Sheets
• Continuously optimize and automate daily workflows

10. Ad-hoc Operational Support

• Online purchases, returns, delivery tracking
• Bookings for spa/hotel/services
• Managing subscriptions
• Handling unexpected issues: logistics, emergencies, travel changes

Who You AreRequired

• Extremely organized & detail-oriented
• Fast, proactive, high sense of ownership
• Comfortable with flexible hours
• Strong taste in experiences, venues, and quality
• Excellent communication
• Experience in travel planning or lifestyle operations
• High confidentiality & professionalism

Benefits

• Fully remote
• Flexible schedule
• Potential travel opportunities
• Work directly with a global founder
• Access to high-quality networks, events, and experiences

How to Apply

Send to: telegram @dablonskaa or email  Відправити резюме  

• Short intro
• Relevant experience
• Strongest skill (travel, events, content, community, operations)
• Expected salary
• Availability