Работала в 4 компаниях 7 лет 3 месяца
Торговля розничная / Retail, Услуги для бизнеса - другое, Другое, Промышленность и Производство
Executive assistant
Metro Cash & Carry Ukraine
Торговля розничная / Retail
3 года 1 месяц
11.2021 - по настоящее время
- Create meeting(s) timelines, prepare and distribute meeting notification, correspondence, agenda and materials, as well as subsequent updates or changes
- Create and maintain board minutes, structuring and archiving materials
- Business-travel reporting, expences compensation (BAF\SAP systems)
- Create mailings, presentations, reports for Chair and other materials for the board members
- Mail, track, and follow up on the annual conflict of interest disclosure and create report for Board of Directors and Governance review
- Schedule appointments and maintain travel calendars
- Prepare and edit correspondence
- Make travel arrangements , and visa tracking for the Board Members
- Events arrangment up to 100 pax
- Implementation of archival accounting of documents
- Negotiations with contractors: establishment of companies through the tender process
- Proofreading and drafting of contractual documentation, making adjustments (in agreement with lawyers)
- Assistance in the transfer of the company to electronic document management (contract / approval / payment to the contractor), creation of accounts for employees, incl.
- Control of assigned tasks from the CEO, delegation if necessary
- Planning and budgeting (payments to contractors / upcoming events)
Personal\business assistant
TGR Partners
Услуги для бизнеса - другое
9 месяцев
02.2021 - 11.2021
- Registration of legal entitity abroad ?
- Taking part in project team, due to valid projects ?
- Cooperation and negotiations with partners and clients
- Managing internal/external meetings, follow ups ?
- Lifestyle concierge 24\7 ?
- Travel support ?
- Everyday service arrangements (private request mostly) ?
- Financial responsibility ?
- Calculation and payment of salaries, management of personal finances of the head. ?
- Personal instructions of the head.
Business assistant
AIM PARTNERS
Другое
1 год
02.2020 - 02.2021
- Owner’s schedule management ?
- Arrangement of internal and external meetings for the owner and partners ?
- Compilation and control of tasks for employees ?
- Forming of commercial offers ?
- Negotiations with potential partners ?
- Analytics and research of markets ?
- Drafting, proofreading, signing of contracts ?
- Provision of the office from the technical side, and from the side of full life ?
- Drawing up presentations ?
- Translation of documentation from\to English Russian Ukrainian ? Reception, distribution of correspondence ?
- Work with contractors ?
- Organization of events within the company
Personal Assistant to CFO
МЕТІНВЕСТ
Промышленность и Производство
2 года 3 месяца
08.2017 - 11.2019
- Drawing up and maintaining the CFO\colleagues schedule ? Arrangement of meetings and negotiations with general directors of assets, holdings, enterprises, as well as with high-ranking officials. ? Reception of emails, calls, paper correspondence.
- Competent forwarding. ?
- Drawing up of presentation materials ?Full interaction with partners and key clients. ?
- Assistance at the meetings and negotiations. ?
- Arrangement and support of business trips for the head, HR-business partner, as well as for heads of departments. ?
- Control over the employees of the Directorate on the fulfillment of the tasks of the head. ?
- Full direct interaction with the financial management (50 people). ?
- Work in the SAP (ECP) system: registration and approval of business trips, making an agreement for the procedure of approval, signing and payment of contractors' services. ?
- Proofreading, correction (on a legal basis, according to regulatory documents) and maintenance of an agreement for the provision of various services in any area. ?
- Documentary support and registration of business trips, provision of accounting reports, in accordance with the Labor Code. ?
- Planning the monthly budget of the finance department, as well as the annual budget exclusively for the head. ?
- Working with time sheets of the financial directorate for correct and in time calculation of advance payments and salaries. ?
- Passing the annual assessment of KPI, according to the internal management system and setting new goals
- assistance in the implementation of SAP system (training / adaptation of employees), in the field of contractual documentation and travel
Ключевая информация
Operations skills:
- -Introduction of archival accounting of documents
- Participation in the implementation of work in the SAP system (training / adaptation of employees), in the field of contractual documentation and travel
- Negotiations with contractors: establishment of companies through the tender process- proofreading and formation of contractual documentation, making adjustments (in agreement with lawyers)
- Transfer of the company to electronic document management (contract / approval / payment to the contractor), creation of electronic cabinets for employees, incl.
- Interaction with banks to create payroll projects
- Search and selection / adaptation of personnel according to specified criteria
- Opening of legal entities abroad-control of assigned tasks from the CEO, delegation if necessary
- Planning and budgeting (payments to contractors / upcoming events)
Училась в 1 заведении
ДВНЗ КНУ
Менеджмент ЗЕД
Кривий Ріг, 2014
Владеет языками
Английский
продвинутый
Русский
свободно
Украинский
свободно
Nataliia
Nataliia
Виконавчий асистент
Другие страны
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