Працювала в 4 компаніях   7 років 2 місяці

Торгівля роздрібна / Retail, Послуги для бізнесу - інше, Інше, Промисловість та Виробництво

Executive assistant

Metro Cash & Carry Ukraine

Торгівля роздрібна / Retail

3 роки

11.2021 - до теперішнього часу

  • Create meeting(s) timelines, prepare and distribute meeting notification, correspondence, agenda and materials, as well as subsequent updates or changes
  • Create and maintain board minutes, structuring and archiving materials
  • Business-travel reporting, expences compensation (BAF\SAP systems)
  • Create mailings, presentations, reports for Chair and other materials for the board members
  • Mail, track, and follow up on the annual conflict of interest disclosure and create report for Board of Directors and Governance review
  • Schedule appointments and maintain travel calendars
  • Prepare and edit correspondence
  • Make travel arrangements , and visa tracking for the Board Members
  • Events arrangment up to 100 pax
  • Implementation of archival accounting of documents
  • Negotiations with contractors: establishment of companies through the tender process
  • Proofreading and drafting of contractual documentation, making adjustments (in agreement with lawyers)
  • Assistance in the transfer of the company to electronic document management (contract / approval / payment to the contractor), creation of accounts for employees, incl.
  • Control of assigned tasks from the CEO, delegation if necessary
  • Planning and budgeting (payments to contractors / upcoming events)

Personal\business assistant

TGR Partners

Послуги для бізнесу - інше

9 місяців

02.2021 - 11.2021

  • Registration of legal entitity abroad ?
  • Taking part in project team, due to valid projects ?
  • Cooperation and negotiations with partners and clients
  • Managing internal/external meetings, follow ups ?
  • Lifestyle concierge 24\7 ?
  • Travel support ?
  • Everyday service arrangements (private request mostly) ?
  • Financial responsibility ?
  • Calculation and payment of salaries, management of personal finances of the head. ?
  • Personal instructions of the head.

Business assistant

AIM PARTNERS

Інше

1 рік

02.2020 - 02.2021

  • Owner’s schedule management ?
  • Arrangement of internal and external meetings for the owner and partners ?
  • Compilation and control of tasks for employees ?
  • Forming of commercial offers ?
  • Negotiations with potential partners ?
  • Analytics and research of markets ?
  • Drafting, proofreading, signing of contracts ?
  • Provision of the office from the technical side, and from the side of full life ?
  • Drawing up presentations ?
  • Translation of documentation from\to English Russian Ukrainian ? Reception, distribution of correspondence ?
  • Work with contractors ?
  • Organization of events within the company

Personal Assistant to CFO

МЕТІНВЕСТ

Промисловість та Виробництво

2 роки 3 місяці

08.2017 - 11.2019

  • Drawing up and maintaining the CFO\colleagues schedule ? Arrangement of meetings and negotiations with general directors of assets, holdings, enterprises, as well as with high-ranking officials. ? Reception of emails, calls, paper correspondence.
  • Competent forwarding. ?
  • Drawing up of presentation materials ?Full interaction with partners and key clients. ?
  • Assistance at the meetings and negotiations. ?
  • Arrangement and support of business trips for the head, HR-business partner, as well as for heads of departments. ?
  • Control over the employees of the Directorate on the fulfillment of the tasks of the head. ?
  • Full direct interaction with the financial management (50 people). ?
  • Work in the SAP (ECP) system: registration and approval of business trips, making an agreement for the procedure of approval, signing and payment of contractors' services. ?
  • Proofreading, correction (on a legal basis, according to regulatory documents) and maintenance of an agreement for the provision of various services in any area. ?
  • Documentary support and registration of business trips, provision of accounting reports, in accordance with the Labor Code. ?
  • Planning the monthly budget of the finance department, as well as the annual budget exclusively for the head. ?
  • Working with time sheets of the financial directorate for correct and in time calculation of advance payments and salaries. ?
  • Passing the annual assessment of KPI, according to the internal management system and setting new goals
  • assistance in the implementation of SAP system (training / adaptation of employees), in the field of contractual documentation and travel

Ключова інформація

Operations skills:

  • -Introduction of archival accounting of documents
  • Participation in the implementation of work in the SAP system (training / adaptation of employees), in the field of contractual documentation and travel
  • Negotiations with contractors: establishment of companies through the tender process- proofreading and formation of contractual documentation, making adjustments (in agreement with lawyers)
  • Transfer of the company to electronic document management (contract / approval / payment to the contractor), creation of electronic cabinets for employees, incl.
  • Interaction with banks to create payroll projects
  • Search and selection / adaptation of personnel according to specified criteria
  • Opening of legal entities abroad-control of assigned tasks from the CEO, delegation if necessary
  • Planning and budgeting (payments to contractors / upcoming events)

Навчалась в 1 закладі

ДВНЗ КНУ

Менеджмент ЗЕД

Кривий Ріг, 2014

Володіє мовами

Англійська

поглиблений

Російська

вільно

Українська

вільно

Nataliia

Виконавчий асистент

Інші країни

32 роки

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