• Full organization of the executive’s business and personal agenda: calendar, emails, travel, and daily schedule management.
• Coordination of communication within the company, across departments, and between international assets.
• Legal and administrative support: incorporation of entities in Ukraine and abroad, analysis of foreign jurisdictions, opening of bank accounts andpayment systems (e.g., Payoneer).
• Handling of legal and notarial matters, both independently and through external partners.
• Basic financial management: invoice processing, expense tracking, payment control, and vendor coordination.
• Market research and analytical tasks — from supplier sourcing to property search and evaluation (short-term, long-term, and acquisition).
• Full travel support: flight booking, VIP airport services, accommodation, ground transportation, and leisure organization.
• HR assistance: sourcing candidates, preliminary interviews, and participation in hiring processes.
• Coordination of meetings and negotiations, including with high-profile clients and government representatives.
• Participation in business projects and calls, meeting documentation, and process tracking.
• Implementation of productivity tools and AI assistants (ChatGPT, Perplexity, Fireflies) into daily workflows.
• Structuring and optimization of communication and project spaces in Notion, Asana, Trello, and Slack.
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• Tools: Google Workspace, Microsoft Office Suite, Notion, Asana, Trello, Slack, Fireflies, ChatGPT, Perplexity, AI automation tools.

• Created and managed meeting timelines; prepared and distributed agendas, materials, notifications, and updates for board and executive-level meetings.
• Drafted, structured, and archived board minutes; maintained all governance documentation and ensured compliance.
• Handled mailings, reports, and presentations for the Chair and board members; ensured timely delivery and accuracy.
• Administered the annual conflict of interest disclosure process and generated reports for Board and Governance Committee review.
• Scheduled appointments, maintained travel calendars, and coordinated logistics for business travel and visa support for board members.
• Managed travel and expense reporting, including reimbursements via BAF/SAP systems.
• Coordinated high-profile events of up to 100 participants, including budget management and logistics.
• Oversaw full-cycle contractor negotiations and onboarding through competitive tender processes.
• Drafted, proofread, and finalized contractual documentation in coordination with legal advisors.
• Supported the transition to electronic document management systems (contract workflows, approvals, payments), including employee account setup.
• Implemented archival systems for document accounting and compliance.
• Maintained oversight of CEO-assigned tasks; delegated responsibilities whenrequired to ensure efficient execution.
• Managed planning and budgeting processes, including forecasting payments to contractors and allocating event expenses.

• Coordinated the registration of legal entities abroad, including document preparation and liaison with local authorities.
• Actively participated in project teams across various initiatives, ensuring seamless communication and task execution.
• Conducted negotiations and managed relations with international partners and clients.
• Scheduled, coordinated, and followed up on internal and external meetings.
• Delivered high-touch 24/7 lifestyle concierge services, tailored to thepersonal and professional needs of the principal.
• Managed all aspects of travel arrangements, including complex itineraries, visas, and on-the-go support.
• Handled day-to-day personal requests and service coordination (residences, appointments, special arrangements).
• Oversaw personal financial matters: calculated and processed salary payments, managed private accounts and transactions.
• Executed confidential personal instructions and ensured absolute discretion in sensitive matters.

• Managed the Owner’s calendar, including internal and external meetings with partners and stakeholders.
• Organized meetings, negotiations, and strategic sessions; ensured full logistical and operational support.
• Created and monitored task lists for cross-functional teams to ensure timely execution of assignments.
• Drafted and presented commercial proposals tailored to client and partner needs.
• Conducted negotiations with prospective partners and vendors. Performed market research and analytical reviews to support strategicdecision-making.
• Drafted, edited, and coordinated contract approvals, including legal proofreading and signature control.
• Handled all aspects of office operations — from technical infrastructure to daily life support and procurement.
• Designed and prepared business presentations and visual materials.
• Translated and adapted business documentation (English–Russian–Ukrainian).
• Managed correspondence reception and distribution, ensuring proper routing and prioritization.
• Oversaw contractor relations, including onboarding, supervision, and quality control.
• Planned and executed internal corporate events and team gatherings.

• Organized and maintained the CFO's and colleagues’ schedules; coordinated high-level meetings and negotiations with CEOs of holdings,subsidiaries, and government officials.

• Managed incoming correspondence (email, phone calls, official letters) and ensured competent and timely routing.

• Prepared high-quality presentation materials and executive documentation.

• Facilitated full-cycle communication and support for key partners and clients.

• Provided on-site assistance during executive meetings and negotiations.

• Arranged and supported domestic and international business trips for C-level executives, HR business partner, and department heads.

• Monitored task execution across the Directorate; ensured timely follow-ups on assignments from the CFO.

• Maintained direct collaboration with the entire Financial Department (50+ employees).

• Operated within the SAP (ECP) system: registered and approved business trips, initiated contract workflows, and monitored service paymentprocesses.

• Proofread and edited contracts in compliance with legal and regulatory requirements across multiple service categories.

• Provided full administrative and documentary support for business travel, including expense reporting in accordance with labor law standards.

• Planned monthly financial department budgets and managed the annual executive budget.

• Oversaw timesheet accuracy for salary and advance payment calculations within the Financial Directorate.

• Participated in the company’s annual KPI evaluation cycle and contributed to the setting of new strategic goals.