JERU (Joint Emergency Response to Ukraine) an alliance of Welthungerhilfe (Germany) and Concern Worldwide (Ireland)

- general office administration and support

- handle administrative requests and queries from managers

- ensure arrangement of business trips of employees according to the Regulation on Business trips (booking tickets, hotels, and other arrangements for business trips)

- ensure office activities (ordering stationery and household goods, water, consumables, etc.)

- provide general support to visitors

- support the Logistics Officer with the management and control of assets in the field office

- ensure that all Administrative and Logistics related records for Mykolaiv’s office are archived/filed on the WHH MS Teams platforms

- organize meetings, trainings, and corporate events both in offices of WHH and other places

- manage tasks related to guesthouses in Mykolaiv (cleaning, accommodation arrangements, monthly payments, lease agreements extensions)

- ensure document flow between regional and field offices

- perform other related duties as required

Responsible for providing logistics support to MAG Ukraine, ensuring MAG logistics procedures are followed.

Responsibilities willinclude:

• Assist with the planning of procurement and identification of suppliers.

• Ensure that procured stocks are collected/received, registered and dispatchedefficiently, including organising transportation where required.

• Obtain quotes front local suppliers, adhering to MAG procurement policies.

• Oversee day to day local customs and freight clearance of imports and handoverof goods, obtaining permissions where necessary.

• Maintain day-to-day logistics records, such as purchase orders, waybills, vehiclelogbooks, shipn,ents receipts etc, lead the daily vehicles management, planning, andtransport and dispatching activities

• Assist in maintaining the asset register and ensuring all assets are labelled.

An NGO that was involved in medical activism and rebuilding destroyed hospitals.

- managing supply chain (responsible for the management of internal request, order, purchase, stock and freight management in the project, monitoring and ensuring an efficient implementation of Alima’s supply protocols, policies and standards, etc.)

- communicating and negotiating with Customers and Suppliers; administration and infrastructure issue (preparation and service of contracts, supervising of maintaining the office, guest houses in proper operational condition, supplying the above locations with all needs)

- analyzing the extent of building deterioration

- control over adherence to cost estimate documentation (BoQ)

- control and implementation of Shelter SOP

- stock management (records management, stock inventory, etc.)

- communication with government officials, conclusion of contracts for building companies and checking their work, construction of a logistics route for planning the work of rehabilitation and restoration of destroyed PHCs and hospitals affected by the war

- preparation for shipment and delivery of donations of winter kits to settlements

- the main task is to communicate with representatives of local administrations, foreign and local NGOs at different levels.

Organization of production and business activities

- recruitment and hiring of working personnel

- management, logistics and maintenance of the organization's vehicle fleet

- establishing relations with government authorities

- organization of the company's workflow

- record keeping and document management

- resolving emergency, problematic and force majeure situations